Continuing Education Workgroup
November 8, 2007
In Attendance:
NHC - Kathy Bible MC - Cynthia Lang KC - Kathleen Qualey
NHC - Chernette Abbs MC - Doris Odell KC - Danny Osburn
NHC - Sylvia Ellis MC - Barbara Thomas KC - Elaine Myers
TC - Candy Read MC - Luisa Luna KC - Beverly Bodenhamer
Agenda Items | Outcomes/Decisions | Follow-Up Items |
Opening | The meeting was called to order at 9:15 a.m. Introductions were made. The minutes were reviewed and approved unanimously. | The minutes from previous meetings have been posted on the district's website at http://www.lonestar.edu/123982. |
Class Rolls | Kathy Bible handed out a copy of the new Class Roll sheet. When approved, the new Class Roll/Grade Sheet will have the new Lone Star logo, ‘Corporate' removed from the heading, no learner outcomes required. All changes were approved by those present. | Kathy will present to CE Council at the meeting in December. |
Printing Certificates using Colleague & Informer | Chernette Abbs demonstrated how to print Certificates by pulling a list of classes from Informer, using the saved list from Informer to get a list of the students using Colleague, opening the list in MS Word, and using MailMerge to print the certificates. | Informer Report INF_ST_AC_10022 and Colleague Mnemonic XCEC used to print certificates. For more detailed information, contact Chernette Abbs for a copy of the handout. |
Grades | We still have a lot of classes out there without grades. Grades should be entered for every class except GED, ALL, and Youth classes. A grade of NR (not reported) will need to be entered for all ALL and Youth classes unless your campus has other requirements. | To enter grades, request the following mnemonics: GRSL - Grading Selection Screen FGRN - Final Grading by Name FGID - Final Grade per Student BGVU - Batch Grade Verification |
Purging CE Data in Data Warehouse | Kathy Bible is still working with IT to get the old data purged from data warehouse. | |
MOA & MOU | We would like to have each campus using the same forms and have a better way to pull the information out of Colleague. | Send a copy of the MOA and/or MOU used at your campus to Kathy Bible. |
FYI | If you have forgotten to run a roster before cancelling a class, there is a report in Informer to identify students registered in cancelled classes. | |
FYI | Before classes start each semester, run XRGD. This sets the add/drop dates for classes. | |
Next Meeting | December 13, 9:00-11:30 a.m. at DSTC. | The room number for the next meeting will be sent with the agenda. |