Continuing Education Workgroup
March 6, 2008
In Attendance:
LSC-North Harris - Kathy Bible LSC-CyFair - Terri Hill
LSC-Kingwood - Danny Osburn LSC-CyFair - Vanessa Price
LSC-Kingwood - Cathleen Quayle LSC-System - Sylvia King
LSC-Montgomery - Cynthia Schoppa LSC-System - Kathryn Cronin
LSC-Tomball - Marilyn Silva, Recorder
Agenda Items | Outcomes/Decisions | Follow-Up Items |
Opening - Kathy Bible | The meeting was called to order at 9:10 a.m. Introductions of attendees were made. Minutes were reviewed and approved by Danny Osburn. Cathleen Quayle seconded the motion. | Cathleen asked that error in spelling of names of members be corrected. Name of person doing the class roll draft needs correction. |
Discussion of General Use fees for Fall 2008 - Sylvia King | Sylvia discussed that beginning the Fall 2008 term, a General Use Fee (AGUF) will need to be added to CE course sections cross-listed to credit course sections. | Sylvia will send email to all CE Section Builders with instructions and codes to be used with the new General Use Fee. She will also send the correct CSAR report to run. Sylvia asked that you send her email to anyone building sections for CE. |
Issues with HR /Payroll Kathryn Cronin | Kathryn Cronin discussed CE position IDs. HR has been working on cleaning data for consistency within our college system. The CE Workgroup worked with Kathryn on coming up with a structured and more uniformed position ID. | Kathy Bible will send a copy of her spreadsheet to Danny and Kathryn to help with the Naming Convention. Kathy Bible would still like to meet with people who build positions for CE. |
Class Rolls - Kathy Bible | | Still on Hold |
No Grade Scheme- Kathy Bible | | Still on Hold |
CE Forms - Kathy Bible | Kathy passed out a packet of CE forms sent by the different colleges for us to review. Kathy requested that any CE forms be sent to her before April 1, 2008 for review. We all discussed evaluation forms and how they are being used and whether they are being scanned. We also discussed the survey forms and which colleges are using them. Kathy also request any corrections needed on the forms to be sent to her as well. All CE forms should be standardized. | Danny and Kathy will meet and go over all forms sent to her CE Registration forms, CE Transcript forms, CE Course Certificate forms and etc. Danny will send out a copy of the survey form. |
MOA- Kathy Bible | | Still on Hold. |
Other Issues | Danny - mentioned that Distance Learning classes must have a day of the week entered in section building or they will not pull up on My Records. Sylvia suggested that we follow the academic side on building DL classes. Kathy discussed CE New Hire Packets and would like for us to bring in a sample packet from our college. Danny discussed On-Base and the importance of it. | Kathy will schedule a CE Workgroup Section Building training class. Kathy will also schedule training for On-Base for anyone who may be interested. |
Schedule Building - Danny | We all discussed schedule building deadlines and where we are at this time. | |
Next Meeting - Kathy | Next Meeting April 10th. | Kathy Bible will send the agenda. |