Continuing Education Workgroup
April 10, 2008
In Attendance:
LSC-Kingwood - Danny Osburn LSC-Tomball - Marilyn Silva
LSC-Kingwood - Cathleen Quayle LSC-CyFair - Terri Hill
LSC-Montgomery - Cynthia Schoppa LSC-CyFair - Rachel Kilgore
LSC-Montgomery - Doris Odell
Agenda Items | Outcomes/Decisions | Follow-Up Items |
Opening - Danny Osburn | The meeting was called to order at 9:10 a.m. Introductions were made. Minutes were reviewed and approved by Rachel Kilgore. Cathleen Quayle seconded the motion. | Minutes from February were corrected per request from last meeting. |
Web Time Pay Entry | Web Time Pay Entry will be implemented one campus at a time. Employees, who enter time on a timesheet, will be required to enter their time on-line. Reports available will show who has and has not entered their time. | Supervisors will be notified when training is scheduled on their campus. |
Registration Forms | Data on the form had to be condensed to fit on one page. Additional Info Added: - Ethnicity
- ID Number
- TeleCheck Code
- Receipt #
- Gender
The final version of the registration form has been sent to the CE Council for approval at their next meeting on April 15. | FYI: Social security number requested for state reporting but cannot be required. If no SS# given, an ‘88' number is issued. Transcripts require the correct social security number. |
No Grade Scheme | | Still on hold |
Issues with HR/Payroll: Position ID = CE INS LOC DEPT 00 would translate to CEINS200ACCT01 | Kathryn Cronin joined us to explain the reason for the new Position IDs. Once the positions have been built, we will start cleaning up the data. All revisions should be made by the end of this budget year. The purpose is to create a better reporting tool. | |
MOA | CE Council talked with Jean Grove regarding the MOA. Once legal has approved the form, each campus will be using the same one. | Still on hold (in HR at the Systems Office) |
Certificates | Several designs have been submitted to be reviewed by CE Council. | No decision has been made at this time. |
On-Base | According to Danny Osburn, we should keep 4 semesters of registration forms and 1 year plus 1 semester of class rolls on campus. | Kathy Bible will schedule training for On-Base. Please let her know if you are interested. |
Faculty Personnel Files | The System Office does not house personnel files for CE faculty. | FYI: We should not keep copies of I9s or social security cards in our personnel files. |
Next Meeting | May 8 at System Office, Room 112, 9:00 a.m. to 11:30 a.m. | If you anything you would like added to the agenda for the next meeting, please e-mail Kathy Bible. |