What are Internal Controls?
Internal controls are simply good business practices. They are procedures you perform every day to ensure your department achieves it's goals and objectives.
In other words, Internal Controls get us where we want to go with no surprises along the way.
Some examples of internal controls
- Separate job duties so that no one person can initiate, approve and reconcile a transaction.
- If your job is to review and approve a transaction, review supporting documentation before you sign off on any invoices, expense reports, grade changes, leave/vacation records, timecards and other documents. Don’t approve something without sufficient proof that it is correct. Ask questions. Review for reasonableness.
- Review monthly Colleague budget-to-actual reports. Follow up on any questionable or unusual transactions.
- Don't share passwords! This helps protect our student data and sensitive employee data.
For additional information see the Power Point presentation "Doing the Right Thing - Internal Controls are Everybody's Business" located at the Documents page.