Grant Administration

Grant Administration

The Office of Grants Administration provides leadership to Lone Star College System in the administration and management of federal, state, and local grant funds. We serve as the central point of contact between the funding agency and Lone Star College System grant managers regarding reports, contracts, compliance with grant regulations, and District policy and procedures. We also provide training in budgeting, compliance, and management.

Download from the Grants Handbook specific procedures and forms necessary to seek, receive and manage funds from external agencies.

Grants Handbook
Grants Handbook (all in one)
Grants Management Handbook
Chapters 1-5

Chapter 1
Contacts for Grants Administration
General Guidelines & Responsibilities
Chapter 2
The NOGA - The Award

Chapter 3
Spending & Purchasing: Being a Good Steward

In-Kind Matching & Cost Sharing

Chapter 4
The Report Process
Chapter 5
The Close Out Process

Appendix A-1
New Account Set-Up/Budget Revision Request
Appendix A-2
Contact Information Form

Appendix A-3
Equipment Tag

Appendix A-4
Grant Inventory Log
Appendix A-5
General Ledger Journal Entry
Appendix A-6
Matching In-Kind
Appendix A-7
Personal Car Mileage Reimbursement Voucher
Appendix A-8
Personnel Action Request (PAR)
Appendix A-9
Signed Authorization Form
Appendix A-10
Sole Source Affidavit
Appendix A-11
Monthly Time & Effort Form (Full Time Split Funded Staff)
Appendix A-12
Continuation of A-11
Appendix A-15
Monthly Time & Effort Form for Federal TEA & State Grants (Full Time Split Funded Staff)
Appendix A-16
Texas Hotel Occupancy Tax Exemption Certificate

Appendix B-1
Frequently Asked Questions

Appendix B-2
Perkins FAQ's
Appendix C
Rules & Regs Snapshots
Appendix C-1
Account Codes - Coding Elements; Object Codes & Definitions
Appendix C-2
District Cellular Phone Policy/Procedures/Form
Appendix C-3
Acknowledgement of Receipt of Lone Star College System Drug-Free Schools & Workplace Policy
Appendix C-4
Indirect Cost Rate
Appendix C-6
Mileage Form
Appendix C-7a
OMB A-21

Appendix C-7b
OMB A-110

Appendix C-7c
OMB A-133

Appendix C-7d
Perkins Snapshots

Appendix C-7e
TEA Snapshots
Appendix C-7f
TWC Snapshots
Appendix C-7g
USDA Coop.State Research, Edu.,&Extension Service(CSREES)
Appendix C-7h
Upward Bound Snapshots
Appendix C-7i
DOE Legislation
Appendix C-7j
HGAC Snapshots
Appendix C-7k
DOE Talent Search Snapshot
Appendix C-7l
DOE Legislation Federal Trio Programs Snapshot
Appendix C-7m
IMLS Grant Snapshot
Appendix C-7n
National Science Foundation
Appendix C-8
OMB A-21 Plan Confirmation Method
Appendix C-9
Travel-Meals-Lodging
Appendix D-1
Definitions
Appendix D-2
Procedures for Fixed Assets Equipment
Appendix D-3
Guidelines for Grant Budget Set-up

Appendix D-4
Human Resources Procedures

Appendix D-5
PAR- Personnel Action Request Instructions
Appendix D-6
Public Folders Instructions
Appendix D-8
Grant Accounting and Processes and Procedures
Appendix E-1
Grants Flow-Chart
Lone Star College System
5000 Research Forest Drive
The Woodlands TX 77381-4356
Phone 832.813.6500
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