Background Check Process and Forms

To ensure that Lone Star College System continues to hire quality employees, and to provide for the safety of students, employees and the community, EC has mandated that criminal history background checks will be conducted on all employees, student workers and volunteers prior to their reporting to work (See HIRING PRACTICES: Background Check Procedures, Implementing Board Policy DC)

The process to complete is as follows:

• Hiring manager/selection committee identifies the finalist candidate by means of the district employment selection process
• Conditional offer made to candidate (employee/student worker/volunteer) – pending background check
• Candidate completes background check authorization form – employee/volunteer
• Hiring manager completes Section 1 of background check authorization form – hiring/hr
• Hiring manager submits both forms to campus HR office (or System Office employment office for district employees)
• HR completes Section 2 of background check authorization form – hiring/hr
• HR faxes completed forms to System Office HR (extension 6830)
• If criminal history is clear, police notifies hiring manager and campus HR by email
• If there is a “hit” on the criminal history, System Office-HR reviews with Campus President/Vice Chancellor for decision
• Decision is communicated to the police, who then emails the hiring manager and campus HR
• If the background check is cleared, hiring manager confirms job offer to candidate by phone and/or offer letter

Reminders:

A person may not begin work (volunteer or paid) until a background check is completed.

If a potential employee or volunteer refuses to consent to a background check, he/she cannot be hired or allowed to work.

This procedure covers hiring for all positions within the district for all employees (new and current full-time, part time, CE instructors, and student workers) and all volunteers.