Association Constitution

The name of this organization shall be the Tomball College Alumni Association hereafter referred to in this Constitution as the Association.

ARTICLE II - PURPOSE

The purpose of the Association is to provide the means for a continuing relationship between the college and its Alumni. To help achieve this purpose, the Association will sponsor programs meant to stimulate intellectual and social participation of all members of the Association, and to enable them to contribute to and share in the progress of the college. In addition, the Association will endeavor to foster deeper concern among its members for the welfare of the college, to strengthen the bond of understanding between the college and the community.

ARTICLE III - MEMBERSHIP

Section 1. Anyone who has attended Tomball College is eligible for membership in the Association.
Section 2. Active membership in the Association shall be reserved for eligible individuals who have a completed membership form on file with the Association.
Section 3. Professional membership may be granted, by two-thirds affirmative vote of the Board of Directors, to any person who has rendered service to the college or the Association. Professional members are non-voting members of the Association.

ARTICLE IV – DUES

Beginning August 1, 2003 dues will be set by the Board of Directors.

ARTICLE V - MEETINGS

Section 1. There shall be an annual meeting of the membership of the Association between March 1 and July 31 of each year. If, however, the Board deems it appropriate, the pending business may be conducted by mail, in lieu of an annual meeting. The annual meeting may be conducted by mail or through on-site gathering. Notification procedure for meetings shall be established in the By-Laws.
Section 2. Business of the Association shall be transacted by majority vote of those present, or responding in the case of business conducted by mail/e-mail, unless otherwise specified in the Constitution or in the Association's By-Laws.

ARTICLE VI - BOARD OF DIRECTORS

Section 1. Each year, the general membership shall elect Association members to serve for two-year term on the Board of Directors pursuant to the procedures set forth in the Association's By-Laws. The Board shall be comprised of not more than twenty-five (25) members, with no more than one-half named in any one year. The exact size of the Board shall be determined by the Association's By-Laws.
Section 2. The election of officers will take place at a meeting or via mail, no later than one month following the annual meeting. The Board of Directors shall elect from the Board a President, Vice-President/President-Elect, Secretary, Treasurer, and Historian. The Coordinator of Alumni Relations shall chair the election process or his/her designee selected from Professional membership.
Section 3. The President of Tomball College shall designate a college employee as the institution's coordinator of alumni relations. This employee shall be a non-voting member of the Board of Directors.
Section 4. The Association President shall call a Board meeting no less than once every three months. Members of the Board shall receive written (e-mail) notification of the date, time and location of the meetings at least ten (10) days prior to the meeting.
Section 5. In order to transact business, a quorum of at least one half of the current-voting members of the Board must be present. Positions on the Board that are vacant will not be computed in determining the quorum. Business of the Board of Directors shall be transacted by majority of the quorum, unless otherwise specified in this Constitution or in the Association's By-Laws.
Section 6. Any Board member who is unable to fulfill the attendance requirement at regularly scheduled Board meetings due to other obligations may request, in writing, a Leave of Absence for a specified period of time. Those on approved leave will not be considered in forming a quorum.

ARTICLE VII - DUTIES OF BOARD OF DIRECTORS

Section 1. The Board of Directors shall direct the affairs and business of the Association, be responsible for the financial affairs of the Association, determine and set all matters of policy for the Association, elect its officers within the jurisdiction of the Board of Directors, and shall fill vacancies on the Board for the unexpired terms.
Section 2. At the first regular Board meeting of each year, the Association By-Laws shall be reviewed and adopted by a two-thirds vote.
Section 3. The Association President shall preside at regular and called meetings of both the Association and Board of Directors. He/she shall represent the Association at all official functions. In addition, the President shall establish ad hoc Association committees, with the approval of the Board, and shall perform other duties as assigned by the Board of Directors.
Section 4. The Association Vice President/President Elect shall assume the duties of the President in the event of his/her absence, disability, resignation, or demise, and shall perform such duties as may be assigned by the President or the Board.
Section 5. The Secretary of the Board shall be responsible for taking the minutes of each meeting and submitting them for publication, and for such other duties as provided by the By-Laws.
Section 6. Treasurer of the board shall be responsible for maintaining all files, records and documents, also, preparing and disseminating the Treasurer Report.
Section 7. The Historian shall be responsible for collecting and organizing memorabilia relevant to Association activities in a manner suitable for long-term retention by the Coordinator of Alumni Relations.
Section 8. The duties of the Coordinator of Alumni Relations shall be to house official Alumni records including financial transactions, Association minutes, Board minutes and membership data.

ARTICLE VIII - REMOVAL OF BOARD MEMBERS

Members of the Board of Directors may be removed from office during a regular meeting of the Board by a two-thirds vote for cause. In addition, Board members who are absent from two (2) consecutive regular Board meetings may be removed from office by a two-thirds affirmative vote of the Board.

ARTICLE IX - COMMITTEES

The Association President shall have the sole authority to appoint Association committee chairmen and committee members in accordance with the By-Laws. The Board shall confirm or reject the appointments by majority vote.

ARTICLE X - BY-LAWS

By-Laws governing the conduct of Association or Board meetings, and other matters not regulated by this Constitution, may be adopted, repealed, or amended by a two-thirds affirmative vote of Board members present at any regular or called Board meeting.

ARTICLE XI - AMENDMENTS

This Constitution may be amended at any regular or special meeting of the Association by a two-thirds affirmative vote of those present. In the case of annual business by mail, the Constitution may be amended by a two-thirds affirmative vote of the responding members. In order for said amendments to be placed on the meeting agenda, they must be submitted to the Coordinator of Alumni Relations thirty (30) days prior to the Association meeting.

ARTICLE XII - RATIFICATION

This Constitution shall become effective immediately upon its adoption by a two-thirds affirmative vote of the members present at the first Annual Meeting of the Association.

Approved by the general membership 6/11/03