Association By-Laws

The By-Laws shall govern the conduct of Association or Board meetings and other matters, which are necessary to the operation of the Tomball College Alumni Association. In the event of conflict between By-Laws and the Constitution, the Constitution shall take
precedence. In accordance with Article VII, Section 2 of the Constitution, the By-Laws shall be reviewed and adopted at the first regular Board meeting of each year.

SECTION II - BOARD OF DIRECTORS

The Board of Directors of the Association shall consist of the President’s designated employee and up to twenty-five elected members who will serve two-year terms of office. During their term of office, Board members shall maintain standards of conduct, which will not reflect discredit upon or degrade the operations of the Board, the Association or the College. In addition, subject to a two-thirds affirmative vote of the Board, Board officers (president, vicepresident, secretary, treasurer, historian) that have two (2) consecutive absences from regularly scheduled Board meetings shall forfeit their position as an officer. Moreover, subject to a two-thirds affirmative vote of the Board, Board members who have two (2) consecutive unexcused absences shall be removed from the Board. Members of the Board shall be elected as provided in Section III, V and VII of these By- Laws.

SECTION III - VACANCIES

As terms expire, or in the event that a vacancy is created by resignation or removal from office of a member of the Board, or in the event a seat is unfilled, the Board shall elect a replacement in the following manner: The Nomination Committee shall identify a number of qualified persons who are interested in serving on the Board. After review of the candidates' qualifications, the Nomination Committee shall present to the Board a slate of candidates. The Board shall vote to elect new member(s). The person(s) receiving the most votes of those members present shall be elected to the Board to serve the unfinished term or a full two-year term. Tomball College Alumni Association—By-Laws

SECTION IV - OFFICERS OF THE BOARD

The officers of the Board and their responsibilities shall be carried out as prescribed in Articles VI and VII of the Constitution with the following additions: 1. The Vice President/President-Elect shall succeed the President in the year following election to that position. The duty of the Vice President/President-Elect shall be to work with the President in order to prepare to serve as succeeding President. 2. The Secretary shall be responsible for taking the minutes of each meeting and submitting them for publication. The Secretary shall also perform such duties as may be requested by the President or the Board.

SECTION V - DESIGNATION OF COMMITTEES

In accordance with Article VIII of the Constitution, the Association President shall appoint chairmen and committee members for the standing committees and other committees that shall be deemed necessary or appropriate for the operation of the organization, with the exception of the Nomination Committee and the Executive Committee. The standing committees shall be Steering Committee, Correspondence, Finance, Leadership Development, Membership, Nomination, Scholarship, Special Events, and Volunteer
Services.

The duties of the Steering Committee shall be to review the Constitution and By-Laws for accuracy and needed changes. The committee shall submit recommendations on the By-Laws to the Board at the first Board meeting of the academic year and ecommendations on the Constitution to the Association at the annual or specially called meeting. The Chairperson of this committee shall be the Vice President/President Elect. The duties of the Correspondence Committee shall be to arrange delivery of flowers,
greeting cards or other appropriate gifts to current and former members of the Board, Alumni Relations staff members, and friends of the Alumni Association who are known to deserve congratulations or need moral support. The Chairperson of this committee shall be the Secretary of the Association.

The duties of the Finance Committee shall be to keep the President and the Board informed on the financial status of the Association. The Chairperson of this committee shall be the Treasurer of the Association. The duties of the Leadership Development Committee shall be to cultivate opportunities for leadership development, including appropriate speakers for Board meetings. The Chairperson of this committee shall be the President of the Association.

The duties of the Membership Committee shall be to recruit Alumni and expand membership through the use of personal contacts, correspondence and other available media. The Chairperson of this committee shall be the Historian of the Association.

The duties of the Nomination Committee shall be to identify candidates for the Board of Directors, review all applications, and prepare a slate of candidates for election by Association Members. In addition, the Nomination Committee will recruit candidates and prepare the slate for the annual election of officers. The committee will consist of the Immediate Past President, who will serve as chairperson, and four other members of the Board who do not hold executive office.

The committee will meet as necessary.

The duties of the Scholarship Committee shall be to evaluate criteria for scholarship programs and to review applications, and recommend recipients to the Board. The duties of the Special Events Committee shall be to plan and implement activities
support goals of Tomball College and the Alumni Association. The duties of the At Large Committee shall be to coordinate the recruitment and utilization of volunteers selected from membership on a volunteer basis.

SECTION VI - EXECUTIVE COMMITTEE

The Association Executive Committee shall consist of the Board officers, Immediate Past President, and Standing Committee Chairpersons. The Executive Committee shall meet at such times that the President deems necessary.
The Executive Committee shall consider items of business deemed necessary by the Association President and the Board. The Executive Committee shall have the authority to act on behalf of the Board.

SECTION VII - MEETINGS

As described in Article IV of the Constitution, the annual meeting may be held on-site or by mail. The annual meeting shall be conducted by July 31 of each year. Business transactions shall include election of candidates to the Board of Directors and review of the Constitution & By-Laws Committee report on the Constitution. If the annual meeting is elected to be conducted on-site, notice of the date, time and location of the annual meeting shall be sent by mail to the latest address on alumni records for each participating member at least one (1) month prior to the meeting. If the annual business is conducted by mail, materials for pending business will be mailed to each participating member.

SECTION VIII - DISTINGUISHED ALUMNI MEMBER AWARD

In conjunction with the Graduate Reception, the Association Board of Directors shall present a member recognition award to an alumni member whom the Board has determined to be outstanding and deserving of special recognition. Each year, the Board shall solicit nominations from the membership. The Board shall review the nominations and determine the most deserving person/persons by vote. The person/persons receiving the most votes of those Board members present shall be the recipient of the award. The Association President or his/her designee shall present the award.

SECTION IX – PROFESSIONAL MEMBERSHIP

As described in Article III of the Constitution, Professional membership in the Tomball College Alumni Association shall be allowed for those persons who have exhibited continued, sustained, and manifested interest in the welfare of Tomball College or the Association through outstanding contribution towards the betterment of Tomball College or prolonged service to Tomball College. Any member of the Board may place an individual in nomination to receive a Professional Membership, which shall be granted upon two-thirds vote of the Board.

SECTION X - AMENDMENTS TO THE BY-LAWS

The By-Laws may be amended at any regular or special meeting of the Board by two-thirds vote of those members present so long as a quorum is present. In the case that an amendment is proposed during that period in which the Constitution & By-Laws Committee is evaluating the Constitution and By-Laws, the proposed revision should be submitted to the committee so that it may be presented to the Board with the committee's required report.

SECTION XI - MISCELLANEOUS

The order of business for meetings of the Board and the Association shall be conducted in accordance with Robert's Rules of Order.

Approved by the general membership 6/11/03