We award contracts through the formal competitive process (Bids), through the quote process or through the utilization of purchasing cooperative contracts.
The procurement system in the People Soft ERP (iStar) is based on categories (commodities) determined for each type of goods or services that LSCS procures. Each Buyer is assigned a number of categories and they are the main contact in purchasing for requestors and users for their assigned commodities.
Vendors who wish to do business with the college must first register in iStar.
Once a vendor has registered in iStar, and a bid opportunity arises, an email is sent automatically to the vendor based on their commodity registration.
Bids and informal quotes are processed electronically in the People Soft ERP (iStar).
The traditional steps involved in a purchase include:
If you have previously registered in the old system, please re-register in iStar. The information in the old system was not converted.
LSCS utilizes the Procurement Card (P-Card) Program to conduct small dollar transactions (under $2,500) and for travel and expenses, as identified in the P Card procedure.
P-Cards are issued to requestors, upon receipt of the employee’s supervisor’s approval.
Requestors may order goods utilizing a P- Card and pay for goods upon ordering. Employees who utilize the P – Card process are also required to submit a reconciliation of P- Card charges, in order for those charges to become expenses in the appropriate budget. It is important to do this in a timely fashion in order to provide requestors updated and accurate budget information.
Examples of items that cannot be purchased with a P-Card include: personal expenses such as fuel, alcoholic beverages, ATM cash or personal gifts, toner cartridges, Staples/VWR purchases, services.
In addition, purchases of software/hardware require prior approval from OTS.
In addition to our competitively bid contracts, we also utilize vendor contracts that have been awarded through approved purchasing cooperatives. When procuring goods or services using a purchasing cooperative contract, request that the vendor reference the applicable contract on their quote and that the provisions of the contract are included.