International Travel

        Faculty International Exploration (FIE)

        

        Study Abroad (SA)

         

        International Travel (IT)

 

Preliminary Travel Forms for LSCS Employees:

1. Submit Form ORM-T-2013-01 (TR1): Approval of College Sponsored Student Travel (Employee Only, if applicable).
2. Travel Authorization - Complete and submit a LSCS Travel Authorization prior to any LSCS travel and expenditures.
Please refer to the LSCS Administration and Finance Manual for information regarding travel expenses and processes.
3. Vehicle Rental: Submit form ORM-T-2013-09 to request approval (please allow 10 business days for processing). Please note you must be an approved LSCS driver to rent a vehicle.
4. International Travel LSCS Employee Health Insurance Confirmation: If you are enrolled in the LSCS United Healthcare Health Select of Texas insurance plan contact United Health care, prior to your departure, to confirm your health insurance coverage during your travels outside the United States. See out of area benefits.
5. International Travel - http://travelregistration.state.gov/ - Register your travel with the local United States Embassy. The Embassy will be better prepared to contact you in case of a family emergency, natural disaster or civil unrest.
If travel is approved, all LSCS employees must complete and submit the following forms:
1. ORM-T-2013-02 (TR2): Trip Plan
2. ORM-T-2013-03 (TR3): Trip Roster (must be completed for travel insurance)
Retention of Documents: If traveling on behalf of LSCS you must register your trip with the Office of Risk
Management as follows:
Step 1: Scan ORM-T-2013-01, ORM-T-2013-02, and ORM-T-2013-03 as one file and save the file using the following format: YYYYMMDD-CC-Group-Country-Employee Last Name, First Initial
YYYYMMDD: Departure date of trip
CC: campus (i.e., NH, KC, TB, MC, CF)
Group: Study Abroad (SA); Faculty International Explorations (FIE); Jakarta Campus (JC); International Travel (IT)
Country: Destination country you are traveling to
Last Name, First Initial
Step 2: Send the scanned file to the Office of Risk Management at RiskManagement@LoneStar.edu
Step 3: You may include student form OGC-S-2009-16 (Student Participant Agreement) with your scanned documents.
Miscellaneous Forms
ORM-T-2013-06 (TR6): Incident Report
OGC-S-2010-10: Time Away (Independent Travel)
ORM-T-2013-08: Emergency Contact ID Card – Complete, print and carry with you at all times.
Recommended tips and resources for safe travel:
? Go to http://travel.state.gov/ – research any travel warnings associated with your destination.
? Foreign Liability Package Information for LSCS Employees
? LSCS Executive Assistance Services
? LSCS Executive Assistance Services Passport Stickers
? Foreign Travel & Medical Plan General Information
? ACE Foreign Travel & Medical Plan Brochure for LSCS
? ACE Foreign Travel & Medical Plan Claim Form for LSCS
? ACE Travel Assistance Program for LSCS (Please note this document includes the LSCS plan #01AH585, organization name, and the LSCS policy #GLMN11086925.)
? Phone Service: SKYPE at http://www.skype.com/en/ and/or Viber at http://viber.com/
? Make two copies of the following documents: (leave one copy with a friend/family member; take the other copy with you) Travel agenda/itinerary.
Passport
Credit card(s) that you plan to take along
Driver’s license
Airline ticket(s)

Guidelines for Student International Travel – Study Abroad (SA)

Student Must Complete And Submit The Following Forms to the LSCS Program Director:
1. Form OGC-S-2009-16: Study Abroad Participant Agreement Assumption of Risk, Waiver of Liability and Indemnification;
2. Form ORM-T-2013-05 (TR5): Authorization for Medical Treatment; and
3. Form ORM-T-2013-07: Proof of Vaccination (Program Director completes Section One; Student completes Section Two, if applicable)
4. International Travel - http://travelregistration.state.gov/ - Register your travel with the local United States Embassy. The Embassy will be better prepared to contact you in case of a family emergency, natural disaster or civil unrest.
Retention of Documents:
Complete required forms and forward to Program Director.
Recommended tips and resources for safe travel:
- Go to http://travel.state.gov/ – research any travel warnings associated with your destination.
- ACE Foreign Travel & Medical Plan General Information 2013-2014
- ACE Foreign Travel and Medical Plan Brochure for LSCS 2013-2014
- ACE Foreign Travel and Medical Plan Claim Form for LSCS
- ACE Travel Assistance Program (Please note this document includes the LSCS plan #01AH585, organization name, and the LSCS policy #GLMN11086925.)
- Phone Service: SKYPE at http://www.skype.com/en/ and/or Viber at http://viber.com/
- Make two copies of the following documents: (leave one copy with a friend or family member and take the other copy with you) Your travel agenda/itinerary.
Your Passport
Credit card(s) that you plan to take along
Driver’s license
Airline ticket(s)

 

Travel Insurance Resources:

Academic HealthPlans Website

The Lone Star College System (LSCS) provides limited accidental medical expense coverage, through ACE American Insurance Company, for all LSCS employees and students traveling outside of the United States for educational purposes.  To be insured under the LSCS ACE Foreign Travel & Medical Plan, the Trip Plan ORM-T-2013-02 and the Trip Roster ORM-T-2013-03 must be received by the Office of Risk Management at RiskManagement@LoneStar.edu.

ACE Foreign Travel Medical Plan General Information 2013-2014 
ACE Foreign Travel Medical Plan Brochure for LSCS 2013-2014
ACE Foreign Travel Medical Plan Claim Form for LSCS   ACE Foreign Travel Medical Plan Claim Form for LSCS
ACE Travel Assistance Program

Foreign Liability Package Information for LSCS Employees 2013-2014 - Employees Only
LSCS Executive Assistance Services - Employees Only
LSCS Executive Assistance Services Passport Stickers - Employees Only
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