SSC 042208 Minutes

Attendees:  Earl Campa, CF; Diana Pino, CF; Nadine Jenkins, K; Jade Borne, M; Bennie Lambert, NH; Ed Albracht, T; Jen Murillo, Susan Rush, Jason Kot, Nithy, S.R., Sandi Patton, Glen Woods & Larry Rideaux, SO; Debra Britton, UC

Absent:        Severo Balason, NH-GPC

Guests:        Shah Ardalan, CIO, LSCS; Rika Muhl, Web Information Services, LSCS

Recorder:    Tammy McFarland, SO

Opening Items-- Approval of minutes - accomplished via email

New Business-

1. Review & recommend membership for committee to review SAP/Academic Standing- Susan Rush, members reviewed the previous list of committee members and recommended the following revisions:  Susan Rush, SO; Tamika Blanks, CF; Cami Davey, M; Jack Hernandez, NH; Julie Hinojosa, CF; Nadine Jenkins, K; Lane Johnson, NH; Barbara Lujan, T; Lisa Davis, T; Erma Walker, M; Judith, Watson, K; Glen Wood, SO.  Susan will call the next meeting to on academic progress and standing issues.
2. Discuss Dual Credit committee's concern related to some campuses providing FA (TPEG money) for DC students and others not. - Susan Rush.  Some colleges are providing TPEG funds to dual credit students to cover all or part of the remaining 50% tuition fees.  This is within approved use of TPEG funds-however, since all funds are limited is it better to grant TPEG to students that are not also receiving a tuition reduction.

Action:  TPEG F/A can be offered to dual credit students if need dictates, however for the present it will not be "promoted" to dual credit students.  Jason Kot will review current TPEG awards and report back to SSC on availability of funds for dual credit students-and if promotion of these awards should be extended to the dual credit pool of students.

Follow-up question-when will the "switch" be turned on to automatically indicate the 50% reduction in dual credit tuition.  Due to other programming problems this switch can't be turned on until on or about May 1.  In the meantime, the adviser should indicate on the schedule-dual credit/50% tuition fee or similar statement so that the business can calculate the correct tuition.  The business office can also access the correct fee amount on ARAI or PFAI screens.

Ongoing Business-

1. Registration hours for the System- Earl Campa and Nadine Jenkins-once again reviewed the registration hours and agreed upon the following:

Proposed Registration Times - across Lone Star College System

Summer 2008

Monday - Thursday                               8:00 am - 7:00 pm
Friday                                               9:00 am - 2:00 pm

Closed on Saturdays from first full week in June through second full week of August then open 9:00 am - 2:00 pm on Saturdays

Fall 2008 to Spring 2009

Monday - Thursday                      8:00 am - 7:00 pm
Friday                                               9:00 am - 3:00 pm
Saturday                                           9:00 am - 2:00  pm

Peak Registration (2 weeks before first day of class)

Monday - Thursday                               8:00 am - 7:00 pm
Friday                                               9:00 am - 4:30 pm
Saturday                                          9:00 am - 2:00 pm

Note:  Registration hours are not the same as staff hours.  Staff work the established workweek hours but will use the "non-registration" hours for training, paperwork, and other required duties.

2. Students with 55 SCH -Glen Wood, Jason Kot-- deferred

3. Transcript Review Standards and Approval of Vendors-Nithy, S.R., Glen Wood-deferred to May

4. Update on web design-  Jen Murillo-Rika Muhl reported on Student Services webpages

5. Pre-Nursing /AAS.AADN programs and FA-Jason Kot, Susan Rush--  (I was out of the room and did not hear this portion of the meeting)

6. Discussion of centralization of interpreting services-Jade Borne & Sandi Patton - a proposal for two models for the management of Interpreting/Transcribing services was distributed detailing an Autonomous Model and a Centralized Model.    Discussion regarding the pros/cons of both models and the decision to continue the conversation to see what is the most sensible model for the system.  This will be added to "ongoing business" on the SSC agenda.

7. Open Items

• High School retesting fee proposal-Larry presented the fee proposal prepared by the Assessment Center Committee. SSC members suggested that the McCabe Bridge and Summer Bridge references be moved and that it be revised to Dual Credit, Early College and other high school students (except for Bridge students). Data needs to be collected to see what the actual numbers of "free" testing are administered and then the revised proposal will be presented to CESD. It is possible that if approved it will then need to be presented to the Board since it involves a change in fees charged.
  
  Guests Presenters
  
  1. Shah Ardalan, IT Priority List for Student Services areas

Shah was introduced the SSC members and discussed how IT requests can be prioritized and accomplished in an efficient and effective manner.  SSC members should be precise in describing what it is that is needed of IT, how the request should work, what the result should be-the more detail, the easier it will be for IT to accomplish the requested item.  IT will no longer create variances to the rules, if datatel cannot comply with the requested change-IT will look for the appropriate software to provide the requested results.

Shah will schedule a video conference demonstration with Datatel to bring SSC members up to date on what is available using the Datatel program-first possible date is during the regularly schedule SSC meeting in May.

SSC members will review and revise the IT priority list and submit it to IT asap.

2. Rika Muhl, WIS content review of student services content as part of the New Web Launch project.

Rika reviewed the current, multiple pages regarding students services for each of the colleges- in short, something needs to be done to insure consistency and ease in finding required information on the web. 

Rika asked that each student services area review its pages and identify items that can be used universally across the system and items that are specific to each college so that the website can be cleaned up and utilized in a more efficient manner.  A committee to create a hub page was created:

Jen Murillo, Susan Rush, Jade Borne, Jason Kot and Rika Muhl will work on recommendations to present to an upcoming SSC meeting.

Committee Reports & Project Update:

Students Success Handbook -Diana Pino
Financial Aid Council -  Jason Kot
Counselors - Diana Pino
Advisors -  Susan Rush
Career Council - Diana Pino and Susan Rush
Student Activities - Larry Rideaux
Admission Registration Council (ARC)- Nadine Jenkins
Disability Services - Sandi Patton
Assessment Center Directors -  Larry Rideaux
International Programs & Services- Nithy Sevanthinathan
                                                                                                                                                                                                                                                                                                                                                                                                                                                                         

Þ           Next Meeting-May 27, 2008