All instructors are encouraged to include in their syllabus a statement inviting students with disabilities to meet with them in a confidential setting to discuss their needs. Such a statement helps to create a positive and welcoming environment for students with disabilities and helps to initiate a collaborative relationship between student and instructor for providing accommodations.
It is helpful if the instructor also makes a similar statement on the first day of class and repeats that statement several times during the semester. Reminders during the semester may prompt those students who are reluctant to reveal a disability or request accommodations of the availability of services. A syllabus statement may read:
"If you are a student with a disability who will require an accommodation(s) to participate in this course, please contact me as soon as possible. You will be asked to provide documentation from the Disability Services Office (describe location of office and contact information). Failure to contact me in a timely manner may delay your accommodations."
Program or Event statement
In order for college programs and events to be accessible to all attendees, an accommodation statement should be included on program fliers, brochures and event announcements. A program or event accommodation statement may read:
"If you require an accommodation such as sign language interpreting, transcription services, information in alternate format, etc. due to a disability, email the request to the contact person for that event. Accommodation requests should be made at least 72 hours in advance of the program start time to ensure availability.