Lone Star College–CyFair Employees can book a room for a special event, conference or meeting that includes special needs such as catering, facilities or media items by filling out an interactive form provided by our room scheduling system (R25).

Proceed to R25 to complete your reservation. >>

R25 Request Form Procedures [Print Version] (PDF)

Step 1: Use the "Select a Room" drop down menu to view a room you are interested in or multiple rooms.

NOTE: For rooms to show up in the calendar, you will need to view rooms individually even if you are requesting a combination of rooms such as the Conference Center rooms 151, 152, and 153.

Step 2: Use the "Select Date" drop downs to look at your date(s) you are interested in.

Step 3: Once you are in a certain room you will see "Click Here to Request a Room" banner. When you click on that banner the request form automatically comes up in an e-mail.

Step 4: Fill out completely and send.

Once received by the Academic Room Scheduling Coordinator the request will be immediately forwarded to
Celia Barnes, Events Coordinator, at cy-fair.events.planning@lonestar.edu. The Events Coordinator is the central point person for the scheduling of all meetings with special needs, conferences, events and banquets hosted or sponsored by Lone Star College–CyFair.

• The submitted Event Approval Form with event information and proposed event date will be reviewed.
• Approval must be obtained before any other planning may begin.
• Once the event, conference or special meeting is approved the Events Coordinator will book the event in R25
• Once that reservation is completed, you will receive a response via e-mail confirming the space booked.
• The Events Coordinator will inform the events planning team and begin the work request for your event needs.

PLEASE NOTE: Special Event request
A meeting with the Events Coordinator during the event planning process is highly encouraged. To set up an appointment to discuss design concepts, themes and event logistics, please contact:

Celia Barnes
Events Coordinator
CENT 155A
281.290.3937

Depending on the nature of your event, special services and staff may need to be requested. The more time you allow between the planning and actual date of your event, the more likely you will be able to secure the exact date, space and services you desire. If you are requesting rooms and services on short notice, we will work to accommodate you as best we can, but it is possible some or not all of the services or location you desire will be available.