Business Services Policy | III.A. Appropriations and Revenue Sources |

Business Services Policy

LONE STAR COLLEGE SYSTEM DISTRICT
BOARD POLICY MANUAL
Fourth Edition

Table of Contents: Section III - Business Services


III.A. APPROPRIATIONS AND REVENUE SOURCES

III.A.1. Fiscal Philosophy

  • III.A.1.01 General Fiscal Philosophy

III.A.2. Resource Development

  • III.A.2.01 Role and Purpose
  • III.A.2.02 Authorization: External Funding
  • III.A.2.03 Grant Application
  • III.A.2.04 Authorized Signatures

III.A.3. Gifts

  • III.A.3.01 Philanthropic Gift
  • III.A.3.02 Gifts from Private Sources

III.A.4. Indirect Costs

  • III.A.4.01 Definition
  • III.A.4.02 Indirect Cost Rate
  • III.A.4.03 Charging Indirect Costs on Grants and Contracts

III.B. BUDGETING, ACCOUNTING, AND REPORTING

III.B.1. Annual Operating Budget

  • III.B.1.01 Annual Budget
  • III.B.1.02 Budget Planning
  • III.B.1.03 Budget Schedule
  • III.B.1.04 Budget Adoption
  • III.B.1.05 Budget Amendment
  • III.B.1.06 Budget Availability
  • III.B.1.07 Public Hearing

III.B.2. Financial Reports and Statement

  • III.B.2.01 Finance Reports and Statements

III.B.3. Payroll Procedures

  • III.B.3.01 Payroll Procedures

III.B.4. Salary Deductions and Reductions

  • III.B.4.01 Salary Deductions and Reductions

III.C. CASH MANAGEMENT

III.C.1. Debt Management

  • III.C.1.01 Purpose
  • III.C.1.02 Scope
  • III.C.1.03 Alternative Structures
  • III.C.1.04 Maturity Levels
  • III.C.1.05 Operating Fund Balance
  • III.C.1.06 College Fund Balance

III.C.2. Investment Management

  • III.C.2.01 Investment Management
  • III.C.2.02 Purpose
  • III.C.2.03 Strategy
  • III.C.2.04 General Fund
  • III.C.2.05 Restricted Fund
  • III.C.2.06 Capital Projects
  • III.C.2.07 Debt Service
  • III.C.2.08 Trust and Agency Fund
  • III.C.2.09 Prudent Person Rule
  • III.C.2.10 Downgrades
  • III.C.2.11 Delegation of Responsibility
  • III.C.2.12 Investment Officers
  • III.C.2.13 Capability of Investment Officers
  • III.C.2.14 Training
  • III.C.2.15 Ethics and Disclosure of Conflicts of Interest
  • III.C.2.16 Authorized Financial Dealers and Institutions
  • III.C.2.17 Annual Review
  • III.C.2.18 Authorized Investments
  • III.C.2.19 Collateralization
  • III.C.2.20 Authorized Collateral
  • III.C.2.21 Independent Third Party
  • III.C.2.22 Deliviery versus Payment
  • III.C.2.23 Competitive Bidding
  • III.C.2.24 Diversification
  • III.C.2.25 Monthly Reporting
  • III.C.2.26 Quarterly Reporting
  • III.C.2.27 Market Values
  • III.C.2.28 Compliance Audit
  • III.C.2.29 Annual Policy Review and Adoption

III.C.3. Depository of Funds

  • III.C.3.01 Collateralization of Funds
  • III.C.3.02 Optional Services

III.D. PURCHASING AND ACQUISITIONS

III.D.1. Purchasing Overview

  • III.D.1.01 Legal Responsibility of System for Debts
  • III.D.1.02 Forms of Purchase
  • III.D.1.03 Responsibilities of LSCS Employees
  • III.D.1.04 Conflict of Interest
  • III.D.1.05 Vendor Relations
  • III.D.1.06 Purchase Approval
  • III.D.1.07 Purchasing Procedures

III.D.2. Contracting

  • III.D.2.01 Definitions
  • III.D.2.02 Board Approval
  • III.D.2.03 Educational Agreements
  • III.D.2.04 Delegation of Authority

III.D.3. Purchasing and Professional Services

  • III.D.3.01 Authority
  • III.D.3.02 Definition
  • III.D.3.03 Scope of Service
  • III.D.3.04 Term of Service

III.D.4. Purchasing of Goods and Services

  • III.D.4.01 Purchasing Authority
  • III.D.4.02 Policy Applicability
  • III.D.4.03 Purchasing Objectives
  • III.D.4.04 Administrative Requirements
  • III.D.4.05 Departure from Policy
  • III.D.4.06 Contract Award Criteria
  • III.D.4.07 Long-Term Contracts
  • III.D.4.08 Bidding Requirements
  • III.D.4.09 Surety Bonds
  • III.D.4.10 Personal Purchases
  • III.D.4.11 Further Guidance

III.D.5. Petty Cash Purchases

  • III.D.5.01 Petty Cash Purchases

III.E. FACILITIES

III.E.1. Naming of Facilities

  • III.E.1.01 Policy for Naming of Facilities

III.E.2. Facilities Maintenance

  • III.E.2.01 Repairs and Replacements of Facilities
  • III.E.2.02 Buildings and Grounds Maintenance

III.E.3. Use of Facilities

  • III.E.3.01 Facilities Renovation

III.F. FIXED ASSETS

III.F.1. Fixed Asset Objectives

  • III.F.1.01 Fixed Asset Management System
  • III.F.1.02 Authorized Fixed Asset Officer

III.F.2. Use of System-Owned Property (Other than Facilities)

  • III.F.2.01 Use of System-owned Property other than Facilities

III.F.3. Retirement, Sale, or Disposal of Property

  • III.F.3.01 Retirement, Sale, or Disposal of Property

III.F.4. Maintenance of Vehicles

  • III.F.4.01 Maintenance of Vehicles

III.G. AUXILIARY ENTERPRISES

  • III.G.1.01 Provision of Services
  • III.G.1.02 Sale of Services

III.H. AUDITING

III.H.1. External Audits

  • III.H.1.01 Independent Auditor
  • III.H.1.02 Scope of Services
  • III.H.1.03 Term of Service
  • III.H.1.04 Annual Audit Report Filing

III.H.2. Internal Audits

  • III.H.2.01 Internal Auditor
  • III.H.2.02 Mission
  • III.H.2.03 Purpose, Authority and Responsibility

III.H.3. Fraud

  • III.H.3.01 Fraud Prevention
  • III.H.3.02 Fraud Definition
  • III.H.3.03 Investigation Responsibilities
  • III.H.3.04 Non-Retaliation
  • III.H.3.05 Confidentiality
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