Business Services Policy
LONE STAR COLLEGE SYSTEM DISTRICT
BOARD POLICY MANUAL
Fifth Edition
Table of Contents: Section III - Business Services
III.A. APPROPRIATIONS AND REVENUE SOURCES
III.A.1. Fiscal Philosophy
- III.A.1.1 Policy
III.A.2. Resource Development
- III.A.2.1 Policy
- III.A.2.2 External Funding
- III.A.2.3 Grant Proposals and Applications
III.A.3. The Lone Star College Foundation
- III.A.3.1 Policy
- III.A.3.2 Donations
- III.A.3.3 Relationship between Foundation and College
III.B. BUDGETING, ACCOUNTING, AND REPORTING
III.B.1. Annual Operating Budget
- III.B.1.1 Policy
- III.B.1.2 Definitions
- III.B.1.3 Budget Planning
- III.B.1.4 Budget Schedule
- III.B.1.5 Budget Adoption
- III.B.1.6 Public Hearing
- III.B.1.7 Budget Amendment by the Board
- III.B.1.8 Budget Availability
- III.B.1.9 Financial Reports and Statements
III.B.2. Indirect Costs
- III.B.2.1 Policy
- III.B.2.2 Definition
- III.B.2.3 Charging Indirect Costs on Grants and Contracts
III.C.1. Debt Management
- III.C.1.1 Policy
- III.C.1.2 Definitions
- III.C.1.3 Approval
- III.C.1.4 Alternative Structures
- III.C.1.5 Maturity
- III.C.1.6 Reserves
III.C.2. Investment Management
- III.C.2.1 Policy
- III.C.2.2 Definitions
- III.C.2.3 Purpose and Strategy
- III.C.2.4 College Fund Investment Strategies
- III.C.2.5 Prudent Person Rule
- III.C.2.6 Credit Rating Downgrades
- III.C.2.7 Authority and Delegation
- III.C.2.8 Investment Officers
- III.C.2.9 Investment Training
- III.C.2.10 Ethics and Disclosure of Conflicts of Interest
- III.C.2.11 Investment Providers
- III.C.2.12 Annual Board Review of Brokers/Dealers
- III.C.2.13 Authorized and Unauthorized Investments
- III.C.2.14 Securities Held by Custodians
- III.C.2.15 Delivery versus Payment
- III.C.2.16 Competition
- III.C.2.17 Diversification
- III.C.2.18 Hedging Transactions
- III.C.2.19 Internal Controls
- III.C.2.20 Compliance Audit
- III.C.2.21 Quarterly Reporting
- III.C.2.22 Market Values in Quarterly Reports
- III.C.2.23 Annual Reporting
III.C.3. Depositories
- III.C.3.1 Policy
- III.C.3.2 Definitions
- III.C.3.3 Reporting
- III.C.3.4 Selecting a Depository
- III.C.3.5 Depository Contracts
- III.C.3.6 Collateral Requirements
- III.C.3.7 Collateral Custodian Agreements
- III.C.3.8 Authorized Collateral
III.D.1. Purchasing Overview
- III.D.1.1 Policy
- III.D.1.2 Definitions
- III.D.1.3 Purchases Requiring Board Approval
- III.D.1.4 Purchasing Approvals and Delegation of Authority
- III.D.1.5 Purchase Forms
- III.D.1.6 Employee Responsibilities
- III.D.1.7 Legal Responsibility for College Debts
- III.D.1.8 Conflict of Interest Prohibited for Purchasing
- III.D.1.9 Conflict of Interest Questionnaire Required Under Certain Circumstances
- III.D.1.10 Certificate of Interested Parties
III.D.2. Purchasing of Goods and Services
- III.D.2.1 Policy
- III.D.2.2 Definitions
- III.D.2.3 Procedures
- III.D.2.4 Authority to Purchase Goods and Services
- III.D.2.5 Goods and Services Procurement Options
- III.D.2.6 Administrative Requirements for Purchasing of Goods and Services
- III.D.2.7 Bidding Requirements
- III.D.2.8 Surety Bonds
- III.D.2.9 Contract Term Limits and Non-Availability of Funds Provision
- III.D.2.10 College Criteria for Awarding Contracts
- III.D.2.11 Departure from Purchase of Goods and Services Policy
III.D.3. Purchase of Professional Services
- III.D.3.1 Policy
- III.D.3.2 Definitions
- III.D.3.3 Professional Services Scope
- III.D.3.4 Professional Services Term of Service
- III.D.3.5 Legal Services
III.E.1. Facilities Management
- III.E.1.1 Policy
- III.E.1.2 Definitions
- III.E.1.3 Repair and Replacement
- III.E.1.4 Facility Maintenance
- III.E.1.5 Facility Renovation
- III.E.1.6 Facility Names
III.F.1. Fixed Asset Objectives
- III.F.1.1 Policy
- III.F.1.2 Definitions
- III.F.1.3 Fixed Asset Management System
- III.F.1.4 Sale, Trade, or Lease of Fixed Assets
- III.F.1.5 Releasing Fixed Assets to Employees
- III.F.1.6 Vehicle Maintenance
- III.G.1.1 Policy
- III.G.1.2 Definitions
- III.G.1.3 Auxiliary Enterprises Guidelines
- III.G.1.4 Funding Auxiliary Enterprises
III.H. AUDITING
III.H.1. External FinancialAudits
- III.H.1.1 Policy
- III.H.1.2 Definitions
- III.H.1.3 Conducting an External Audit
III.H.2. Internal Audits
- III.H.2.1 Policy
- III.H.2.2 Definitions
- III.H.2.3 Purpose, Authority and Responsibility
III.H.3. Reporting and Investigating Dishonesty or Fraud
- III.H.3.1 Policy
- III.H.3.2 Definitions
- III.H.3.3 Reporting Fraud
- III.H.3.4 Internal Supervisor Reporting
- III.H.3.5 Serious Acts of Dishonesty or Fraud Investigation
- III.H.3.6 Confidentiality
- III.H.3.7 Non-Retaliation