III.E.1.  Facilities Management

III.E.1.1. Policy

The System builds, purchases, and maintains facilities and other property which require repair, replacement, renovation, and general maintenance. Managing these needs requires fiscal responsibility. 

III.E.1.2. Definitions

(a)    Repair and Replacement (R&R) means repair and replacement of existing infrastructure assets according to their applicable lifecycles or emergency and or unforeseen failures. R&R does not include new installations (beyond replacements), equipment maintenance, landscaping, or furniture.

(b)    R&R Project means a Repair and Replacement project, including equipment that is capital in nature. Capital equipment is equipment used for System operations that has an initial useful life extending beyond a single fiscal year.

III.E.1.3. Repair and Replacement

Each fiscal year, Property Services works closely with individual colleges to develop, prioritize, plan, and implement a list of R&R Projects. A monthly report is delivered to the Board of Trustees detailing current R&R Project progress.

III.E.1.4. Operations and Maintenance

All System facilities are properly maintained. This includes keeping school buildings in a sanitary condition, well drained, properly ventilated, with an adequate supply of drinking water, providing hand washing facilities, maintaining sewage disposal system, providing a heating system, and providing lighting facilities that conform to established standards of good public health engineering practices. Property Services ensures uninterrupted operations, protects assets, and provides a comfortable environment for all occupants through Operations & Maintenance (O&M) activities.

III.E.1.5. Renovation and Modernization

Renovation and Modernization enhances System facilities and property, aligning them with the evolving needs of students, employees, and academic programs. Property Services oversees all renovations, including coordinating building code reviews, permitting, and needed professional services. Property Services also ensures that renovations comply with the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (“ADA”), and the ADA Amendments Act of 2008 as they apply to the System.

III.E.1.6. Facility Names

The Board may name a facility, center, or academic program to recognize a donor for generosity to the College or to recognize distinguished leadership or service. A College facility may only be named for a donor whose gift (1) equals the total facility project cost; (2) exceeds 50% of all other combined contributions for the particular facility project; or (3) meets a Board-approved pre-determined gift level for naming opportunities in a facility project naming campaign. In exceptional circumstances, the Board may recognize an individual for distinguished leadership or service to the College over an extended period of time by naming a facility, center, or academic program after that person. The Chancellor may develop procedures for proposing and recommending facility names.

LSCS Policy Manual Section adopted by the Board of Trustees on February 2, 2017