LSCS Purchasing strives to conduct Procurement processes in an ethical and fair manner providing equal opportunity to all prospective vendors.
We award contracts through the formal competitive process (Bids), through the quote process or through the utilization of purchasing cooperative contracts.
The procurement system in the People Soft ERP (iStar) is based on categories (commodities) determined for each type of goods or services that LSCS procures. Each Commodity Manager is assigned a number of categories and they are the main contact in purchasing for requestors and users for their assigned commodities.
Suppliers who wish to do business with the college must first register in iStar as a Sourcing Bidder.
Once a Supplier has registered in iStar, and a bid opportunity arises, an email is sent automatically to the Supplier based on their commodity registration.
Bids and informal quotes are processed electronically in the People Soft ERP (iStar).
The traditional steps involved in a purchase include:
Lone Star College (“LSC or the College”) employees are not allowed to accept gifts from vendors. This includes paying for meals.
If you customarily send a token of appreciation to your customers during the holiday season, the College asks that you please not send any item to LSC employees or offices.
There are many worthy organizations in our community that would be happy to receive such items, and will be able to see that they go to people in need. Your assistance is appreciated.
LSCS utilizes the Procurement Card (P-Card) Program to conduct small dollar transactions (under $2,500) and for travel and expenses, as identified in the P Card procedure.
P-Cards are issued to requestors, upon receipt of the employee’s supervisor’s approval.
Requestors may order goods utilizing a P- Card and pay for goods upon ordering. Employees who utilize the P – Card process are also required to submit a reconciliation of P- Card charges, in order for those charges to become expenses in the appropriate budget. It is important to do this in a timely fashion in order to provide requestors updated and accurate budget information.
Examples of items that cannot be purchased with a P-Card include: personal expenses such as fuel, alcoholic beverages, ATM cash or personal gifts, toner cartridges, Staples/VWR purchases, services.
In addition, purchases of software/hardware require prior approval from OTS.
In addition to our competitively bid contracts, we also utilize vendor contracts that have been awarded through approved purchasing cooperatives. When procuring goods or services using a purchasing cooperative contract, request that the vendor reference the applicable contract on their quote and that the provisions of the contract are included.