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Purchasing

Mission Statement

The LSC Purchasing Department's mission is to support the college by managing the procurement process to continuously serve the needs of our students, educators, and administrators. Our goal is to secure the right products and services at the best value, serve our employees and vendors as an approachable resource, while ensuring compliance with state and federal laws, Board policies, and administrative requirements. The Purchasing Department strives to provide systems and procedures that will make the procurement process more efficient, cost effective and user friendly. We are committed to being excellent financial stewards for our tax base while maintaining the highest standards of ethics, integrity, and transparency while serving the North Harris, CyFair, Kingwood, University Park, Montgomery, Tomball, University Park, Houston North, and LSC-Online campuses and education centers as well as the System Administrative Offices.

Lone Star College complies with the Texas Education Code by establishing open and fair purchasing and bidding practices that provide the best value to the College for goods and services valued at $50,000 or more in the aggregate for each 12-month period. Goods and services purchases valued at $50,000 or more in the aggregate for each 12-month period shall be made by the following methods that provides the best value to the College:

  1. Competitive bidding for services other than construction services;
  2. Competitive sealed proposals for services other than construction services;
  3. A request for proposals, for services other than construction services;
  4. An interlocal contract;
  5. A method provided by Chapter 2269, Government Code, for construction services;
  6. The reverse auction procedure as defined by Section 2155.062(d), Local Government Code; or
  7. The formation of a political subdivision corporation under Section 304.001, Local Government Code.

Prospective suppliers are encouraged to register with the college's e-bidding and supplier management system.
With e-bidding, suppliers will:

  • Register to receive notifications of upcoming bids in supplier's respective fields,
  • Complete and submit bids online,
  • Review bid tabulations and awarded bid information online.
  • Suppliers pay no fees for utilizing the online bidding system.

It will be the sole responsibility of each supplier to maintain and keep current, their company's information on the district's e-bidding site. In the event of a contact person name change, address, phone, etc., it will be necessary for the supplier to edit their company information on the e-bidding site. It is understood that all bid notifications will be sent to the e-mail address supplied by the vendor; therefore, in the event of an e-mail address change or ISP change, it is imperative that the supplier information be kept current. Otherwise, bid notifications will never be received by the supplier and the opportunity for bid submittal will be lost.

Awards are made to the bidder providing the best value to LSC. In determining to whom to award a contract, the college shall consider the following:

  • The purchase price
  • The reputation of the vendor and of the vendor's goods or services
  • The extent to which the goods or services meet the college’s needs
  • The quality of the vendor's goods and/or services
  • The vendor's past relationship with the college
  • The impact on the ability of the college to comply with laws and rules relating to historically underutilized businesses
  • The total long-term cost to the college to acquire the vendor's goods or services
  • For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate parent company or majority owner:
    (A) has its principal place of business in this state; or
    (B) employs at least 500 persons in this state; and
  • Any other relevant factor specifically listed in the request for bids or proposals.

Award information will be available on the college’s e-bidding site upon award of a contract.
 

Becoming an approved supplier is a required part of doing business with Lone Star College. The procurement system in the People Soft ERP (iStar) is based on categories (commodities) determined for each type of goods or services that LSCS procures. Each Commodity Manager is assigned a number of categories and they are the main contact in purchasing for requestors and users for their assigned commodities.

The purchasing department issues purchase orders for the acquisition of equipment, services and supplies for the college system. Questions concerning the purchasing policies and procedures including the bidding process, supplier selection, supplier files, and legal requirements related to a purchase should be addressed to this department.

Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that the Conflict of Interest Questionnaire (“CIQ”) be completed and filed with the College by any vendor that enters or seeks to enter into a contract with the College. It is respectfully requested that you acquaint yourself with the appropriate code provisions. All vendor’s bid responses must include a signed CIQ, or the vendor must have an updated CIQ on file with the College.

If you have any question regarding the questionnaire please refer to the attached Texas Attorney General Opinion or contact the Texas Ethics Commission at 201 East 14th Street, 10th Floor, P.O. Box 12070, Austin, TX 78711-2070, (512) 463-5800. This commission promulgated the questionnaire and instructions. The College is now implementing this statutory requirement.

Local Government Code 176.003 (PDF)

To view Lone Star College active bid events, click on the iStar Vendor Portal hyperlink located in the Documents section of this page. On the main page in the portal, click on the See all of my events link in the My Sell Events section to display a listing of all active bids. To view additional information on a specific bid, click on the Event ID hyperlink. To view documentation associated with a specific event, click on the Bid on Event button. Click OK, then Click Yes to the messages that follow. This will open the bid. Once you are in the bid, click on the View/Add General Comments and Attachments link.

To place a bid, please sign in using your Bidder or Supplier ID and Password. If you are not already registered, please refer to the iStar Registration & Bid Submittal Guide located in the Documents section of the Purchasing homepage for registration instructions.

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