Satisfactory Academic Progress (SAP) determines whether you qualify for financial aid. SAP will be measured on the three metrics required by federal regulations. Students who do not meet the following requirements risk having their financial aid suspended.
The cumulative grade point average is computed by adding the grade point values for college-level, developmental, English for Speakers of Other Languages (ESOL), and transfer courses for which grade point values (A, B, C, D, and F) are assigned and dividing this total by the appropriate number of credit hours attempted. Only credits for which grades are awarded are used in calculating grade point average. If a course is repeated, the highest grade is the permanent grade.
The cumulative completion rate is computed by dividing the number of credit hours earned (completed) by the number of credit hours attempted for college-level, developmental, English for Speakers of Other Languages (ESOL),and transfer courses. Successful completion results in grades of: A, B, C and D. Note: The grade of "D" is treated as unsuccessful completion in some program areas, including developmental studies and nursing.. (See College Catalog for more detail.) Unsuccessful completion results in grades (or marks) of F grade, W (Withdrawal), I (Incomplete), and/or NR (No Grade Reported). In addition, marks of P, NC, and/or X, which are no longer used, are treated as unsuccessful completion. Repeated courses, courses for which the student has been granted Academic Fresh Start at LSCS, and credit hours previously earned at another institution that are accepted by LSCS will be counted as both attempted and earned, i.e., if successfully completed, in the calculation of the cumulative completion rate.
A student must complete the declared academic program within 150% of the published length of the program in credit hours to maintain aid eligibility.
To determine maximum timeframe multiply the published credit hours needed to complete the program of study by 1.5 (150%). The result will determine how many attempted hours are allowed for the program to Meet SAP and be aid eligible. Once the maximum timeframe hours are reached, student is ineligible for financial aid.
Transferred credit hours previously earned at another institution that are accepted by LSCS will be counted toward the maximum timeframe at LSCS. Developmental and ESOL courses are also included in maximum timeframe calculations.
A student who changes academic programs will have all course credits taken under previous academic programs count towards the maximum timeframe of the new academic program.
Appeal must be submitted to the Financial Aid Office by:
Appeal Committee Review (Second Appeal) must be submitted to the campuses to the Financial Aid Office by:
Academic Plans must be submitted to the Financial Aid Office by:
All LSCS aid applicants must meet three Satisfactory Academic Progress (SAP) requirements, prescribed by federal regulation, to receive financial aid. Those SAP requirements include maintaining at least a 1) 2.0 grade point average, successfully completing 2) 67% of cumulative credits attempted, and 3) earning a degree or certificate within 150% of the published length in credit hours of the declared program of study.
To qualify for aid a financial aid recipient must maintain satisfactory academic progress, i.e., “Meets SAP”. Failure to meet satisfactory academic progress will result in ineligibility for aid, i.e., “Failed SAP (Not Meet)”, except that there is one term of eligibility when placed on “Warning”. If extenuating circumstances result in failure to meet SAP after one term of Warning, an appeal process is provided. If the appeal is approved the student will be placed on “Appeal Approved (Probation)” until an academic plan is submitted. Future terms of aid eligibility are contingent on satisfactorily performing the work required in the academic plan. During those terms, a financial aid recipient is placed on “Academic Plan” and is aid eligible. Student can request one and only one modification of the academic plan if new extenuating circumstances exist, otherwise, if aid eligibility is suspended at any time, i.e., “Failed SAP (Not Meet)”, student is no longer eligible for federal or state aid at LSCS. Eligibility can be reinstated by meeting all SAP requirements.
Lone Star College System's (LSCS) policy is designed to encourage students to achieve their academic goals and graduate.
|Download the Standards of Academic Progress (SAP) Policy |
Effective August 29, 2011
LSCS will evaluate satisfactory academic progress (SAP) at the end of each term, i.e., Fall, Spring, and Summer, for which a student receives financial aid.
An aid recipient's cumulative record, i.e., all enrollment periods at LSCS, regardless of whether or not aid was received during the periods, along with transfer credits, will be evaluated.
An admitted student that files a Free Application for Federal Student Aid and for which there is no SAP status on the student record will have a SAP evaluation performed based on the student's prior LSCS enrollment record and any transfer credits, as applicable. A first time student with no prior college enrollment will always be assigned "Meets SAP" and be aid eligible.
LSCS uses four satisfactory academic progress (SAP) statuses.
At the end of the "Warning" term, the student must have met SAP, i.e., "Meets SAP" and remain aid eligible or be moved to "Not Meet" and lose aid eligibility.
Note: No appeal is required to be placed on "Warning".
Not Meet SAP: A status assigned to a student that did not meet one of the three SAP standards. When placed on "Not Meet" the student is ineligible for financial aid. This unsatisfactory status can be appealed.
Aid eligibility is reinstated when a student meets all three standards satisfactorily.
Probation: A status assigned to a student that did not meet a SAP requirement, was placed on "Not Meet", filed an appeal, and the appeal was approved. "Probation" status is aid eligible.
Students are required to meet with an academic advisor to develop an academic plan. Students must submit the academic plan to the Financial Aid office by the deadline for each semester (see Academic Plan section). Once the plan is received, the SAP status will be changed to “Academic Plan 1”. If the plan is not submitted, before the deadline, and the student does not meet all SAP requirements at the end of the term, the student’s SAP status will be changed to “Ineligible (Not Meet)” and the student is not aid eligible. The status of “Ineligible (Not Meet)”, based on non-submission of academic plan, cannot be appealed.
A student that is ineligible for financial aid for failure to meet the SAP requirements may file a SAP appeal. If approved, the student will be placed on "Probation" and be aid eligible.
Students must appeal their financial aid suspension through the myLoneStar Student Portal.
|Extenuating Circumstance||Supporting Documentation|
|Medical (personal or family illness)||Timeframe of illness, relationship to person with illness (if applicable) medical documents, letter from doctor|
|Death of a family member||Death certificate, obituary, program, funeral home certificate, letter from a family member (if not listed on the program, obituary, etc.)|
|Traumatic Event (assault, abuse, other personal violations)||Supporting Documentation|
|Job Loss||Proof of job loss; unemployment letter|
|Natural Disaster (Fire, hurricane, flood, tornado, earthquake, etc.)||FEMA documents, insurance claim, statement from landlord|
|Military Deployment||Military Orders, DD214|
|Car Accident||Police report, insurance documents, dated photos|
|Legal Issues (divorce, separation, incarceration)||Divorce decree, relevant court documents|
|Lack of college preparation||Transcripts that show progress (if applicable)|
Your appeal will be considered if the documentation:
The student will be notified by email of LSCS's decision.
If an appeal is approved, Students are required to meet with an academic advisor to develop an academic plan. Students must submit the academic plan to the Financial Aid office by the deadline for each semester. If the plan is not submitted, before the deadline, and the student does not meet all SAP requirements at the end of the term, the student’s SAP status will be changed to “Ineligible (Not Meet)” and the student is not aid eligible. The status of “Ineligible (Not Meet)”, based on non-submission of academic plan, cannot be appealed.
If an appeal is denied, the student may choose to file a written appeal to the Financial Aid Satisfactory Academic Progress Appeals Committee. The request for Appeal Committee Review form must be attached to the appeal. That decision is final.
Student must meet with an academic advisor on the campus in which the degree plan is offered to complete the academic plan. The plan must be submitted to the Financial Aid Office by the submission dates listed above.
While on an academic plan, student must:
Progress is reviewed by the Financial Aid Department at the end of each term. If at the end of the term, the student makes progress as stipulated in the academic plan, the student’s SAP status will remain “Academic Plan 1” until the student “Meets SAP” or fails to meet the requirements of the plan.
If not making progress as stipulated in the academic plan, the student’s status will change to “Failed SAP (Not Meet)” and does not have aid eligibility.
A student that fails to meet the SAP requirements and is placed on "Not Meeting SAP", and may or may not have filed an appeal that was denied, will have financial aid eligibility reinstated when the student meets all three SAP standards.