I.D.1. Board Officers

I.D.1.01 Election of Officers

Officers of the Board shall be elected at the first regular meeting of the Board following the regular election of Board members in odd-numbered years or at any time thereafter in order to fill a vacancy. Board shall be authorized to elect:

  1. Chair - A chair, who shall be a member of the Board.
  2. Vice Chair - A vice chair, who shall be a member of the Board.
  3. Secretary - A secretary, who may or may not be a member of the Board.
  4. Assistant Secretary - An Assistant Secretary, who may or may not be a member of the Board.
  5. Other Officers - The Board may elect any other officers as deemed necessary or advisable.

I.D.1.02 Reorganization

In addition to the required post-election organization, the Board may also re-organize officers at other times.

I.D.1.03 Duties and Requirements of Board Chair

The Board chair shall:

  1. Preside at meetings of the Board
  2. Have a vote the same as the other members
  3. Perform such other duties and functions as are prescribed by the Board and authorized by the Texas Education Code.

I.D.1.04 Duties and Requirements of the Vice Chair

The vice chair of the Board shall assume the duties of the chair in the absence of the chair.

I.D.1.05 Duties and Requirements of the Secretary

The secretary of the Board shall:

  1. be the official custodian of the minutes, books, records and seal of the Board
  2. perform other duties and functions as prescribed by the Board.

I.D.1.06 Duties and Requirements of the Assistant Secretary

The assistant secretary of the Board shall assume the duties of the secretary in the absence of the secretary.

 

LSCS Policy Manual Section adopted by the Board of Trustees on August 7, 2008

I.D.2.  Board Committees

I.D.2.01 Committee Structure

The Board may, from time to time, as it deems necessary, create committees to facilitate the efficient operation of the Board. A committee that includes one or more Board members is subject to the Texas Open Meetings Act when it meets to discuss public business or policy.

A committee that includes less than a quorum of Board members is not subject to the Open Meetings Act if it serves a purely advisory function, with no power to supervise or control public business. However, should the committee actually function as something more than a merely advisory body with the result that it in fact supervises or controls public business or policy, it must comply with the Open Meetings Act to avoid depriving the public of access to the Board's actual decision-making process.

I.D.2.02 Special or Ad Hoc Committees

The Board or the Board chair may create special or ad hoc committees to handle special assignments. If the Board does not appoint members to such committees, the chair of the Board shall do so. Such committees shall terminate upon completion of their assignments, or such committees may be terminated by vote of the Board.

I.D.2.03 Audit Committee

The Board chair shall appoint three members to the Audit committee for a two (2) year period and coincide with the biennial reorganization of the Board.

Duties of the Audit Committee are as follows

  1. Hiring of External Auditor
    1. The Board of Trustees Audit Committee (BAC) should obtain proposals fromprospective external auditors at least every five years and confirm market pricing at least every two years.
      1. When evaluating submitted proposals from qualified external auditing individuals or firms (auditors), the BAC should consider:

        1. The reputation of the auditors and the individuals assigned to the audit;
        2. Recent or current clients of the auditor;
        3. The auditor's familiarity with governmental entities similar to LSCS;
        4. Estimated cost of the audit over the term of the contract;
        5. The location of the primary offices of the auditor; and
        6. Any other relevant information.

      2. The BAC should interview (preferably face-to-face) the top three prospective auditors after evaluations of all proposals have been completed.
      3. The BAC shall recommend to the Board of Trustees which auditor should be approved for the audit engagement.
      4. The BAC should review and execute an engagement letter each year; the engagement letter sets out the scope of the audit, including the proposed maximum fee.Anyincreaseinthefeemustbepre-approved by the BAC.

  2. Other Functions ofthe BAC

    1. In the event of discovered malfeasance via internal or external audits, the Chancellor shall apprise the BAC in a timely manner regarding the findings of such discovery along with any corrective action taken or anticipated.
    2. The BAC will work and cooperate as needed with the LSCS'sChief Financial Officer and his/her staff with regards to the annual external audit engagement;
    3. The BAC shall meet at least one week prior to the regular board meeting when action on the annual audit report is scheduled. The auditors, the Director of Internal Audits, the Vice Chancellor for Administration and Finance/CFO, and his/her staff as appropriate shall attend the BAC meeting to respond to any questions the BAC may have concerning the auditor's report;
    4. The BAC shall submit a recommendation to the full Board of Trustees as to the action to be taken on the annual audit report. The recommendation and Board action must be completed prior to December 31 of each year;
    5. Upon approving the annual Internal Audit Plan, the Chancellor will provide the Board Audit Committee a confidential copy, and review any other areas of interest that may be included in the plan;
    6. At least annually, the BAC will review a summary status report prepared by the Director of Internal Audit and approved by the Chancellor.

LSCS Policy Manual Section adopted by the Board of Trustees on December 1, 2011

I.D.3.  Attorney and Advisory Committees

I.D.3.01 Attorney

The Board may employ an attorney to provide legal counsel and representation for the interests of the Board and the System.

I.D.3.02 Local Advisory Councils for Vocational Education

The System, as a condition for receiving federal funds to operate vocational education programs, shall establish local advisory councils to provide advice on current job needs, and on the relevancy of courses being offered by the System, in meeting those needs.

The local advisory councils shall be composed of members of the general public, especially of representatives of business, industry and labor, and shall have an appropriate representation of both sexes, and o f the racial and ethnic minorities found in the program areas that it serves.

Local advisory councils may be established for program areas, schools, communities or regions, whichever the System determines best to meet the needs of the System. The System may form a local advisory council composed of representatives from several craft committees, or representatives of several school councils, having the requisite representation described above.

The System shall consult with the local advisory council in developing the System's application to the Coordinating Board.

The Board encourages the System to utilize local citizen advisory committees to enable the continued development of the System.

 

LSCS Policy Manual Section adopted by the Board of Trustees on August 7, 2008

I.D.4. Board Evaluation

I.D.4.01 Self-Evaluation

The Board shall plan and conduct, at least annually, a thorough evaluation or review. This yearly review may include an analysis of:

  1. Board procedures
  2. Board member training
  3. Conflict resolution
  4. Working relationships with the Chancellor
  5. Conduct of Board meetings
  6. Long-range and strategic planning and goal-setting
  7. g. Relationship with the community.

LSCS Policy Manual Section adopted by the Board of Trustees on August 7, 2008