Human Resources Policy
LONE STAR COLLEGE SYSTEM DISTRICT
BOARD POLICY MANUAL
Fourth Edition
Section IV - Human Resources
Table of Contents
IV.A.1. Hiring Practices
IV.A.1.01 Promotion, Job Posting, Classification
IV.A.1.02 Fair Employment Practice
IV.A.1.03 Employment
IV.A.1.04 Re-employment
IV.A.1.05 Selection Guidelines
IV.A.1.06 Nepotism
IV.A.1.07 Pre-Employment Physical
IV.A.1.08 Reference Checks/I.D. Badges
IV.A.1.09 Criminal Background Checks
IV.A.1.10 Other Review of Background
IV.A.1.11 Fair Credit Reporting Act
IV.A.2. Credentials, Records and Confidentiality
IV.A.2.01 Credentials
IV.A.2.02 Official Personnel File
IV.A.2.03 Access to Official Personnel File Information
IV.A.2.04 Requests for Information about LSCS Employees and
Former Employees
IV.A.2.05 Use of Social Security Numbers
IV.A.2.06 Confidentiality of Employment Decisions
IV.A.3. Immigration and Hiring Non-Citizens
IV.A.3.01 Non-Discrimination
IV.A.3.02 Immigrants
IV.A.3.03 Non-Immigrants
IV.A.3.04 F-1 Visa
IV.A.3.05 J-1 Visa
IV.A.3.06 Benefits Eligibility
IV.B.1. Employee Appointment Types
IV.B.1.01 Appointment Categories
IV.B.1.02 Exempt and Non-Exempt Employees
IV.B.1.03 Change of Assignment Transfers
IV.B.2. Contractual Employees
IV.B.2.01 General
IV.B.2.02 Faculty Contract Authority
IV.B.2.03 Multi-Year Contracts
IV.B.2.04 Administrators
IV.B.3. Non-Contractual Employees
IV.B.3.01 Non-Contractual Employment
IV.B.3.02 Limited Appointments
IV.B.3.03 Post-Retirement Employees
IV.B.4. Volunteers and Interns
IV.B.4.01 Volunteers
IV.B.4.02 Interns
IV.B.5. Emeritus
IV.B.5.01 Emeritus Designation
IV.C.1. Structure of Compensation
IV.C.1.01 Compensation
IV.C.1.02 Responsibility for Compensation Plan
IV.C.1.03 Objectives of Compensation Plan
IV.C.2. Overtime Compensation
IV.C.2.01 Eligible Employees
IV.C.2.02 Requirement of Compensation
IV.C.2.03 Assignment of Overtime
IV.C.2.04 Distribution of Overtime
IV.C.2.05 Compensatory Time in Lieu of Overtime
IV.C.3. Faculty Rank
IV.C.3.01 Assistant Professor
IV.C.3.02 Associate Professor
IV.C.3.03 Professor
IV.C.4. Temporary Duties
IV.C.4.01 Substitution in the Classroom
IV.C.4.02 Replacement Instructor
IV.C.4.03 Interim Appointment
IV.C.4.04 Acting Capacity
IV.D. EMPLOYEE RESPONSIBILITIES
IV.D.1. Employees Workweek
IV.D.1.01 Workweek
IV.D.2. Full Time Faculty Workload
IV.D.2.01 Workload
IV.D.2.02 Definitions
IV.D.2.03 Teaching Assignments
IV.D.3. Ethical Standards
IV.D.3.01 Ethical Standards
IV.D.4. Additional Employment and Consulting
IV.D.4.01 Additional Employment
IV.D.4.02 Additional Employment - Consulting or Self Employment
IV.D.4.03 Commissioned Peace Officer
IV.D.5. Conflict of Interest
IV.D.5.01 Use of Official Authority Prohibited
IV.D.5.02 No Public Funds for Political Purposes
IV.D.5.03 Candidacy for Public Office
IV.D.5.04 Non-Elective State or Federal Office
IV.D.5.05 Use of System Equipment
IV.D.5.06 Receipt of Gifts
IV.D.5.07 Travel Bonuses
IV.D.5.08 Disclosure of Interest in Property to be Acquired
IV.D.6. Reporting and Investigating Dishonesty and Fraud
IV.D.6.01 Internal Control Systems
IV.D.6.02 Actions Constituting Fraud
IV.D.6.03 Investigation Responsibilities
IV.D.6.04 Non-Retaliation
IV.D.6.05 Confidentiality
IV.D.7. Copyright
IV.D.7.01 Compliance with Requirements of the U.S. Copyright Act
IV.D.7.02 Infringing Materials on LSCS Website
IV.D.7.03 Fair Use
IV.D.7.04 Reproduction or Distribution of Information
IV.D.8. Intellectual Property
IV.D.8.01 Definitions
IV.D.8.02 Purpose
IV.D.8.03 General Policy
IV.D.8.04 Applicability
IV.D.9. Ownership, Use and Control of Intellectual Property
IV.D.9.01 Personal Works and Scholarly Work
IV.D.9.02 System-supported Work
IV.D.9.03 Release of System-supported Work to Creators
IV.D.9.04 Electronically Developed Course Materials
IV.D.9.05 Review and Reconsideration of Decisions
IV.D.10. Drugs and Alcohol in the Workplace
IV.D.10.01 Definitions
IV.D.10.02 Alcohol and Drug Free Workplace
IV.D.10.03 Alcoholic Beverages at College System Events and Activities
IV.D.10.04 Employee who Appears to be Under the Influence on the job
IV.D.10.05 Report of Conviction for Drug Related Offense
IV.D.10.06 Assistance to Employees
IV.D.10.07 Special Provision
IV.D.10.08 Distribution of Policy
IV.D.11. Use of System Computing Resources
IV.D.11.01 System Property
IV.D.11.02 E-mail Privileges
IV.D.11.03 Confidentiality
IV.D.11.04 Records
IV.D.11.05 Prohibited Use
IV.D.11.06 Overloading of Computer Resources
IV.D.11.07 Procedures
IV.E.1. Comprehensive Benefits
IV.E.1.01 Benefit Plan
IV.E.1.02 Medical Plan
IV.E.1.03 Continuation of Health Insurance Benefits - Eligible Retiring Board Members
IV.E.1.04 Payment of Health Insurance Benefits - Board Members
IV.E.1.05 Continuation of Group Insurance Benefits
IV.E.1.06 Tex-Flex Participation
IV.E.1.07 Workers' Compensation Benefits
IV.E.1.08 Family Medical Leave
IV.E.2. Employee Retirement Benefits
IV.E.2.01 Social Security and Medicare
IV.E.2.02 LSCS Benefit Plans
IV.E.2.03 Retirement Benefits
IV.E.2.04 Teacher Retirement System (TRS)
IV.E.2.05 Optional Retirement Program
IV.E.2.06 TIAA-CREF Plan
IV.E.2.07 Tax Deferred Annuity (TDA)
IV.E.2.08 Texa$aver 457 Plan
IV.E.2.09 Retirement
IV.E.3. Leaves and Absences
IV.E.3.01 Leave
IV.E.3.02 Sick Leave - Eligibility
IV.E.3.03 Use of Sick Leave
IV.E.3.04 Personal Leave
IV.E.3.05 Professional Leave
IV.E.3.06 Vacation Leave - Eligibility
IV.E.3.07 Accrual of Vacation Leave
IV.E.3.08 Change of Position
IV.E.3.09 Bereavement Leave
IV.E.3.10 Holidays
IV.E.3.11 Religious Holy Days
IV.E.3.12 Jury Duty or Legal Duty
IV.E.3.13 Military Service Non-Discrimination
IV.E.3.14 Military Leave - Short Term
IV.E.3.15 Military Leave - Long Term
IV.E.3.16 Leave of Absence without Pay
IV.E.3.17 Disability - Long-Term Disability
IV.E.3.18 Disability - Short Term Disability
IV.E.3.19 Sabbatical Leave
IV.E.3.20 Faculty Leave Banking
IV.E.3.21 Sick Leave Pool
IV.E.4. Comprehensive Disability Program
IV.E.4.01 Disability or Injury
IV.E.4.02 Scope
IV.E.4.03 Definitions
IV.E.4.04 General Provisions
IV.E.4.05 Family Medical Leave
IV.E.4.06 Return to Full Duty
IV.E.4.07 Long-Term Disability Insurance
IV.E.4.08 Medical Records
IV.E.5. Workers' Compensation Program
IV.E.5.01 Options
IV.E.5.02 Definitions
IV.E.5.03 Coverage
IV.E.5.04 Reporting Responsibility
IV.E.5.05 Notice to System Employees
IV.E.5.06 No Retaliation or Discrimination
IV.E.5.07 Sick and Vacation Leave Use
IV.E.6. Family and Medical Leave Act
IV.E.6.01 Eligibility
IV.E.6.02 FMLA Year
IV.E.6.03 Intermittent Leave Option
IV.E.6.04 Instructional Employees
IV.E.6.05 Continuity of Health Plan Coverage
IV.E.6.06 Use of Vacation and Sick Leave
IV.E.6.07 Workers' Compensation and FMLA
IV.E.6.08 Restoration to Position
IV.E.6.09 Married Family Members
IV.E.6.10 No Restoration to Position
IV.E.6.11 Notice
IV.E.7. Employee Medical Issues and Examinations
IV.E.7.01 Testing for Communicable Diseases
IVE.7.02 Employee Physical Examinations
IV.E.7.03 Reasonable Accommodations
IV.E.7.04 Exposure to Blood-borne Pathogens
IV.E.7.05 Immunization and Testing
IV.E.7.06 Workers' Compensation
IV.E.8. Accommodating Employees with Disabilities
IV.E.8.01 Legal Obligations
IV.E.8.02 Request for Accommodation
IV.E.8.03 Consideration of a Request for an Accommodation
IV.E.8.04 Referral to System Medical Professional
IV.E.8.05 Denial of Requested Accommodation
IV.E.8.06 Confidentiality of Medical Documentation
IV.F. EMPLOYEE RIGHTS AND PRIVILEGES
IV.F.1. Expense and Travel Reimbursement
IV.F.1.01 Expense Reimbursements
IV.F.1.02 Personal Automobile
IV.F.2. Professional Development and Educational Reimbursements
IV.F.2.01 Required Development
IV.F.2.02 Professional Development Activities
IV.F.2.03 Membership Organization
IV.F.2.04 Reimbursement of Tuition and Fees
IV.F.2.05 Eligibility for Reimbursement of Tuition and Fees
IV.F.2.06 Allowable Courses
IV.F.3. Wellness Program
IV.F.3.01 Purpose
IV.F.3.02 Release Time
IV.F.4. Unlawful Discrimination and Prohibited Harassment
IV.F.4.01 Policy
IV.F.4.02 Definition of Unlawful Discrimination, Sexual Discrimination and Sexual Violence
IV.F.4.03 Conduct which may Constitute Unlawful Sexual Harassment
IV.F.4.04 Conduct which may Constitute Unlawful Sexual Violence
IV.F.4.05 Conduct which may Constitute Unlawful Discrimination
IV.F.4.06 Employee, Faculty and Student Responsibilities
IV.F.4.07 Educational Setting
IV.F.4.08 Addressing Complaints of Sexual Harassment, Sexual Violence and Unlawful
Discrimination
IV.F.4.09 Disciplinary Action
IV.F.4.10 Confidentiality
IV.F.4.11 No Retaliation for filing a Complaint of Sexual Harassment or
Unlawful Discrimination
IV.F.4.12 System Equal Employment Officer ("EEO") and Complaints of
Sexual Harassment and Unlawful Employment Discrimination
IV.F.4.13 State and Federal Agencies
IV.F.4.14 Compliance and Training
IV.F.5. Prohibited Harassment - (Incorporated within Section F.4 above)
IV.F.6. Employee Safety and Health: Hazard Communication
IV.F.6.01 Employee Safety/Health
IV.F.6.02 Responsibility
IV.F.6.03 Smoking Prohibited
IV.F.7. Performance Evaluations
IV.F.7.01 Professional and Support Staff
IV.F.7.02 Performance Evaluation Intervals
IV.F.7.03 Review of Performance Evaluation
IV.F.7.04 Performance Evaluation Criteria
IV.F.7.05 Employee Review Conference
IV.F.7.06 Faculty Assessment
IV.F.7.07 Purpose of the Faculty Assessment
IV.F.7.08 Administrative Staff
IV.F.7.09 Administrative Review of Evaluation
IV.F.8. Change in Contract Status
IV.F.8.01 Definition
IV.F.8.02 Notice
IV.F.8.03 Change of Status Grievance Rights
IV.F.9. Resignation by Contract Employee
IV.F.9.01 Resignation
IV.F.10. Review and Grievance Process
IV.F.10.01 Policy
IV.F.10.02 Non Retaliation Policy
IV.F.10.03 Scope and Definition
IV.F.10.04 Prohibition of Serial Grievances
IV.F.10.05 Representation
IV.F.10.06 Open Door Resolution Process
IV.F.10.07 Non-Contractual Employee Grievance Process
IV.F.10.08 Non-Contractual Employee Grievance Procedure
IV.F.10.09 Contractual Employee Grievance Process
IV.F.10.10 Contractual Employee Grievance Procedure
IV.F.10.11 Appeal by Contractual Employee
IV.F.10.12 Contractual Post-Termination Hearing
IV.F.10.13 Timeliness
IV.F.11. Corrective Action and Discipline
IV.F.11.01 Definition
IV.F.11.02 Purpose
IV.F.11.03 Exceptions to this Policy
IV.F.11.04 Levels of Corrective Action
IV.F.11.05 Corrective Action Procedures
IV.F.11.06 Discharge
IV.F.11.07 Decision-Making Leave
12. Reduction in Force
IV.F.12.01 Purpose
IV.F.12.02 Hearing on Proposed Reduction in Force
IV.F.12.03 Consideration of RIF Affecting Faculty
IV.F.12.04 Proposal of RIF Affecting Faculty
IV.F.12.05 Notice to Contractual Employees
IV.F.12.06 Re-Employment/Restoration of Benefits - Contractual Employees
IV.F.12.07 Contractual Employee Reinstatement
IV.F.12.08 Request for Review - Contractual Employees
IV.F.12.09 Review Hearing Procedures - Contractual Employee
IV.F.12.10 Rights of Non-contractual Employees in a RIF
IV.F.12.11 Continuation of Benefits
IV.F13. Discharge of Employees
IV.F.13.01 Policy
IV.F.13.02 Discharge for Cause
IV.F.13.03 Immediate Discharge
IV.F.13.04 Suspension with or without Pay
IV.F.13.05 Appeal for Contractual Employee
