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Human Resources Policy

Fourth Edition

Table of Contents: Section IV - Human Resources


IV.A.1. Hiring Practices

  • IV.A.1.1 Policy

IV.A.2. Credentials, Records and Confidentiality

  • IV.A.2.01 Credentials
  • IV.A.2.02 Official Personnel File
  • IV.A.2.03 Access to Official Personnel File Information
  • IV.A.2.04 Requests for Information about LSCS Employees and Former Employees
  • IV.A.2.05 Use of Social Security Numbers
  • IV.A.2.06 Confidentiality of Employment Decisions

IV.A.3. Immigration and Hiring Non-Citizens

  • IV.A.3.01 Non-Discrimination
  • IV.A.3.02 Immigrants
  • IV.A.3.03 Non-Immigrants
  • IV.A.3.04 F-1 Visa
  • IV.A.3.05 J-1 Visa
  • IV.A.3.06 Benefits Eligibility


IV.B.1. Employee Appointment Types

  • IV.B.1.01 Appointment Categories
  • IV.B.1.02 Exempt and Non-Exempt Employees
  • IV.B.1.03 Change of Assignment Transfers

IV.B.2. Contractual Employees

  • IV.B.2.01 General
  • IV.B.2.02 Faculty Contract Authority
  • IV.B.2.03 Multi-Year Contracts
  • IV.B.2.04 Administrators

IV.B.3. Non-Contractual Employees

  • IV.B.3.01 Non-Contractual Employment
  • IV.B.3.02 Limited Appointments
  • IV.B.3.03 Post-Retirement Employees


IV.B.3A. Campus Peace Officers

  • IV.B.3A.01 Appointing and Commissioning Campus Peace Officers
  • IV.B.3A.02 Definitions
  • IV.B.3A.03 Delegation of Authority
  • IV.B.3A.04 Campus Peace Officers Authority

IV.B.4. Volunteers and Interns


  • IV.B.4.01 Volunteers
  • IV.B.4.02 Interns

IV.B.5. Emeritus

  • IV.B.5.1 Emeritus Designation


IV.C.1. Structure of Compensation

  • IV.C.1.01 Compensation
  • IV.C.1.02 Responsibility for Compensation Plan
  • IV.C.1.03 Objectives of Compensation Plan

IV.C.2. Overtime Compensation

  • IV.C.2.01 Eligible Employees
  • IV.C.2.02 Requirement of Compensation
  • IV.C.2.03 Assignment of Overtime
  • IV.C.2.04 Distribution of Overtime
  • IV.C.2.05 Compensatory Time in Lieu of Overtime

IV.C.3. Faculty Rank

  • IV.C.3.01 Assistant Professor
  • IV.C.3.02 Associate Professor
  • IV.C.3.03 Professor

IV.C.4. Temporary Duties

  • IV.C.4.01 Substitution in the Classroom
  • IV.C.4.02 Replacement Instructor
  • IV.C.4.03 Interim Appointment
  • IV.C.4.04 Acting Capacity


IV.D.1. Employees Workweek

  • IV.D.1.01 Workweek

IV.D.2. Full Time Faculty Workload

  • IV.D.2.01 Workload
  • IV.D.2.02 Definitions
  • IV.D.2.03 Teaching Assignments

IV.D.3. Ethical Standards

  • IV.D.3.01 Ethical Standards

IV.D.4. Additional Employment and Consulting

  • IV.D.4.01 Additional Employment
  • IV.D.4.02 Additional Employment - Consulting or Self Employment
  • IV.D.4.03 Commissioned Peace Officer

IV.D.5. Conflict of Interest

  • IV.D.5.01 Use of Official Authority Prohibited
  • IV.D.5.02 No Public Funds for Political Purposes
  • IV.D.5.03 Candidacy for Public Office
  • IV.D.5.04 Non-Elective State or Federal Office
  • IV.D.5.05 Use of System Equipment
  • IV.D.5.06 Receipt of Gifts
  • IV.D.5.07 Travel Bonuses
  • IV.D.5.08 Disclosure of Interest in Property to be Acquired

IV.D.6. Reporting and Investigating Dishonesty and Fraud

  • IV.D.6.01 Internal Control Systems
  • IV.D.6.02 Actions Constituting Fraud
  • IV.D.6.03 Investigation Responsibilities
  • IV.D.6.04 Non-Retaliation
  • IV.D.6.05 Confidentiality

IV.D.7. Copyright

  • IV.D.7.01 Compliance with Requirements of the U.S. Copyright Act
  • IV.D.7.02 Infringing Materials on LSCS Website
  • IV.D.7.03 Fair Use
  • IV.D.7.04 Reproduction or Distribution of Information

IV.D.8. Intellectual Property

  • IV.D.8.01 Intellectual Property Policy
  • IV.D.8.02 Definitions
  • IV.D.8.03 Disclosure and Institutional Review
  • IV.D.8.04 Applicability
  • IV.D.8.05 Intellectual Property Default Ownership
  • IV.D.8.06 Faculty Exceptions
  • IV.D.8.07 College Licensing Guidelines
  • IV.D.8.08 Royalty, Equity, Benefits, and Business Management Participation
  • IV.D.8.09 Procedures

IV.D.9. Ownership, Use and Control of Intellectual Property

IV.D.10. Drugs and Alcohol in the Workplace

  • IV.D.10.01 Definitions
  • IV.D.10.02 Alcohol and Drug Free Workplace
  • IV.D.10.03 Alcoholic Beverages at College System Events and Activities
  • IV.D.10.04 Employee who Appears to be Under the Influence on the job
  • IV.D.10.05 Report of Conviction for Drug Related Offense
  • IV.D.10.06 Assistance to Employees
  • IV.D.10.07 Special Provision
  • IV.D.10.08 Distribution of Policy

IV.D.11. Use of System Computing Resources

  • IV.D.11.01 System Property
  • IV.D.11.02 E-mail Privileges
  • IV.D.11.03 Confidentiality
  • IV.D.11.04 Records
  • IV.D.11.05 Prohibited Use
  • IV.D.11.06 Overloading of Computer Resources
  • IV.D.11.07 Procedures


IV.E.1. Comprehensive Benefits

  • IV.E.1.01 Benefit Plan
  • IV.E.1.02 Medical Plan
  • IV.E.1.03 Continuation of Health Insurance Benefits - Eligible Retiring Board Members
  • IV.E.1.04 Payment of Health Insurance Benefits - Board Members
  • IV.E.1.05 Continuation of Group Insurance Benefits
  • IV.E.1.06 Tex-Flex Participation
  • IV.E.1.07 Workers' Compensation Benefits
  • IV.E.1.08 Family Medical Leave

IV.E.2. Employee Retirement Benefits

  • IV.E.2.01 Social Security and Medicare
  • IV.E.2.02 LSCS Benefit Plans
  • IV.E.2.03 Retirement Benefits
  • IV.E.2.04 Teacher Retirement System (TRS)
  • IV.E.2.05 Optional Retirement Program
  • IV.E.2.06 TIAA-CREF Plan
  • IV.E.2.07 Tax Deferred Annuity (TDA)
  • IV.E.2.08 Texa$aver 457 Plan
  • IV.E.2.09 Retirement

IV.E.3. Leaves and Absences

  • IV.E.3.01 Leave
  • IV.E.3.02 Sick Leave - Eligibility
  • IV.E.3.03 Use of Sick Leave
  • IV.E.3.04 Personal Leave
  • IV.E.3.05 Professional Leave
  • IV.E.3.06 Vacation Leave - Eligibility
  • IV.E.3.07 Accrual of Vacation Leave
  • IV.E.3.08 Change of Position
  • IV.E.3.09 Bereavement Leave
  • IV.E.3.10 Holidays
  • IV.E.3.11 Religious Holy Days
  • IV.E.3.12 Jury Duty or Legal Duty
  • IV.E.3.13 Military Service Non-Discrimination
  • IV.E.3.14 Military Leave - Short Term
  • IV.E.3.15 Military Leave - Long Term
  • IV.E.3.16 Leave of Absence without Pay
  • IV.E.3.17 Disability - Long-Term Disability
  • IV.E.3.18 Disability - Short Term Disability
  • IV.E.3.19 Sabbatical Leave
  • IV.E.3.20 Faculty Leave Banking
  • IV.E.3.21 Sick Leave Pool

IV.E.4. Comprehensive Disability Program

  • IV.E.4.01 Disability or Injury
  • IV.E.4.02 Scope
  • IV.E.4.03 Definitions
  • IV.E.4.04 General Provisions
  • IV.E.4.05 Family Medical Leave
  • IV.E.4.06 Return to Full Duty
  • IV.E.4.07 Long-Term Disability Insurance
  • IV.E.4.08 Medical Records

IV.E.5. Workers' Compensation Program

  • IV.E.5.01 Options
  • IV.E.5.02 Definitions
  • IV.E.5.03 Coverage
  • IV.E.5.04 Reporting Responsibility
  • IV.E.5.05 Notice to System Employees
  • IV.E.5.06 No Retaliation or Discrimination
  • IV.E.5.07 Sick and Vacation Leave Use

IV.E.6. Family and Medical Leave Act

  • IV.E.6.01 Policy
  • IV.E.6.02 Definitions
  • IV.E.6.03 Requesting Leave
  • IV.E.6.04 Continuity of Health Plan Coverage
  • IV.E.6.05 Use of Paid Leave
  • IV.E.6.06 Medical Certification
  • IV.E.6.07 Restoration to Position
  • IV.E.6.08 Married Family Members
  • IV.E.6.09 Workers' Compensation and FMLA
  • IV.E.6.10 Notice
  • IV.E.6.11 Records

IV.E.7. Employee Medical Issues and Examinations

  • IV.E.7.01 Testing for Communicable Diseases
  • IVE.7.02 Employee Physical Examinations
  • IV.E.7.03 Reasonable Accommodations
  • IV.E.7.04 Exposure to Blood-borne Pathogens
  • IV.E.7.05 Immunization and Testing
  • IV.E.7.06 Workers' Compensation

IV.E.8. Accommodating Employees with Disabilities

  • IV.E.8.01 Legal Obligations
  • IV.E.8.02 Request for Accommodation
  • IV.E.8.03 Consideration of a Request for an Accommodation
  • IV.E.8.04 Referral to System Medical Professional
  • IV.E.8.05 Denial of Requested Accommodation
  • IV.E.8.06 Confidentiality of Medical Documentation


IV.F.1. Expense and Travel Reimbursement

  • IV.F.1.01 Expense Reimbursements
  • IV.F.1.02 Personal Automobile

IV.F.2. Professional Development and Educational Assistance Program

  • IV.F.2.01 Policy
  • IV.F.2.02 Definitions
  • IV.F.2.03 Required Development
  • IV.F.2.04 Professional Development Activities
  • IV.F.2.05 Organization Membership
  • IV.F.2.06 Employee Educational Assistance
  • IV.F.2.07 Educational Assistance Eligibility
  • IV.F.2.08 Educational Assistance Conditions
  • IV.F.2.09 Procedures

IV.F.3. Wellness Program

  • IV.F.3.01 Purpose
  • IV.F.3.02 Release Time

IV.F.4. Prohibited Unlawful Discrimination and Harassment Policy

  • IV.F.4.01 Policy
  • IV.F.4.02 Definitions
  • IV.F.4.03 Addressing Employment Discrimination Complaints
  • IV.F.4.04 College Community Member Responsibilities
  • IV.F.4.05 Educational Setting
  • IV.F.4.06 No Employment Retaliation for Employment Discrimination Complaints
  • IV.F.4.07 State and Federal Agencies
  • IV.F.4.08 Compliance and Training

IV.F.5. Prohibited Harassment - (Incorporated within Section F.4 above)

IV.F.6. Employee Safety and Health: Hazard Communication

  • IV.F.6.01 Employee Safety/Health
  • IV.F.6.02 Responsibility
  • IV.F.6.03 Smoking Prohibited

IV.F.7. Performance Evaluations

  • IV.F.7.01 Professional and Support Staff
  • IV.F.7.02 Performance Evaluation Intervals
  • IV.F.7.03 Review of Performance Evaluation
  • IV.F.7.04 Performance Evaluation Criteria
  • IV.F.7.05 Employee Review Conference
  • IV.F.7.06 Faculty Assessment
  • IV.F.7.07 Purpose of the Faculty Assessment
  • IV.F.7.08 Administrative Staff
  • IV.F.7.09 Administrative Review of Evaluation

IV.F.8. Change in Contract Status

  • IV.F.8.01 Policy
  • IV.F.8.02 Definitions
  • IV.F.8.03 Appealing a Contractual Change of Status Recommendation

IV.F.9. Resignation by Contract Employee

  • IV.F.9.01 Resignation

IV.F.10. Employee Grievance and Review Process

  • IV.F.10.01 Policy
  • IV.F.10.02 Definitions
  • IV.F.10.03 Who May Bring A Grievance
  • IV.F.10.04 Serial Grievances
  • IV.F.10.05 Exclusions
  • IV.F.10.06 Appeal to the Board for Alleged Policy Violations
  • IV.F.10.07 Right to Representation
  • IV.F.10.08 Informal Resolution
  • IV.F.10.09 Presentation of Formal Grievance
  • IV.F.10.10 First Level Appeal
  • IV.F.10.11 Second Level Appeal
  • IV.F.10.12 Appeal to the Board
  • IV.F.10.13 Contractual Termination Notice and Appeal
  • IV.F.10.14 Timeliness

    IV.F.11. Corrective Action and Discipline
  • IV.F.11.01 Definition
  • IV.F.11.02 Purpose
  • IV.F.11.03 Exceptions to this Policy
  • IV.F.11.04 Levels of Corrective Action
  • IV.F.11.05 Corrective Action Procedures
  • IV.F.11.06 Discharge
  • IV.F.11.07 Decision-Making Leave

IV.F.12. Reduction in Force

  • IV.F.12.01 Purpose
  • IV.F.12.02 Hearing on Proposed Reduction in Force
  • IV.F.12.03 Consideration of RIF Affecting Faculty
  • IV.F.12.04 Proposal of RIF Affecting Faculty
  • IV.F.12.05 Notice to Contractual Employees
  • IV.F.12.06 Re-Employment/Restoration of Benefits - Contractual Employees
  • IV.F.12.07 Contractual Employee Reinstatement
  • IV.F.12.08 Request for Review - Contractual Employees
  • IV.F.12.09 Review Hearing Procedures - Contractual Employee
  • IV.F.12.10 Rights of Non-contractual Employees in a RIF
  • IV.F.12.11 Continuation of Benefits

IV.F.13. Discharge of Employees

  • IV.F.13.01 Policy
  • IV.F.13.02 Discharge for Cause
  • IV.F.13.03 Immediate Discharge
  • IV.F.13.04 Suspension with or without Pay
  • IV.F.13.05 Appeal for Contractual Employee