VI.A.1. Admission and Student Records

VI.A.1.01 - Policy

Lone Star College System District ("LSCS" and/or the "System"), an open enrollment junior college system, shall implement uniform strategies to identify, attract, enroll, and retain students who reflect the population demographics of the System.

VI.A.1.02 - Eligibility

The following persons are eligible for admission:

  1. Persons awarded a GED, graduated from public high school, completed secondary education or a home school program;
  2. Public high school students or those in secondary education/home school programs in duals credit programs or Early College programs who are at least 16 years of age;
  3. In satisfying a or b above, students with F-1 Visas or other visa allowing the student to legally enroll in the System.

VI.A.1.03 - Academic Fresh Start

A resident of Texas may seek admission to LSCS without consideration of courses undertaken ten (10) or more years prior to the starting date of the semester in which the applicant seeks to enroll. The applicant must file a "Right to Academic Fresh Start" form with the Chief Student Services Officer. An applicant who elects to apply under this section and is admitted as a student may not receive any course credit for courses undertaken ten (10) or more years prior to enrollment.

Note: Such an election does not affect an applicant's academic probation or suspension standings for financial aid purposes.

VI.A.1.04 - Special Admission Requirements

Special admission requirements may be called for by certain programs of LSCS, as specified in the annual LSCS catalog.

Students age sixteen (16) years or younger seeking admission as college students must show proof of education indicating that the student graduated from public high school or completed secondary education according to the same general standards as those students who graduated from public high school.  This requirement does not apply to a student in dual credit or college preparation classes or courses while in high school.  In order to evaluate the student's academic needs for college-level instruction, the student's transcript(s) will be reviewed by a committee comprised of a LSC Vice President of Student Services, a LSC College Dean, and either the LSCS Vice Chancellor of Academic Affairs or the LSCS Vice Chancellor of Student Success.  One or more of the committee members may choose to meet with the student, the student's parent(s), and/or the student's legal guardian(s) as part of the evaluation process.  After initial admission to LSCS, students age sixteen (16) years or younger will be required, prior to registering for classes each semester, to meet with the Vice President of Student Services, a LSC College Dean, or designee.

Students age sixteen (16) years or younger must have a parent or legal guardian at the System campus, center, or facility at all times to monitor the student's activities outside of class and to be immediately available in case of an emergency.  Failure to have a parent or legal guardian at the System campus, center, or facility will cause the student to be removed from each enrolled class.

Students age seventeen (17) years or younger must complete and return a Parental Consent and Waiver Form prior to enrolling at LSCS.  This applies to all students who take a class at LSCS that requires them to be present at a System campus, center, or facility during the semester.

It is a felony of the third degree under the Texas Penal Code to make, present, or use any public school record, report, or assessment instrument required under Chapter 39, Education Code, with knowledge of its falsity and with intent that it be taken as a genuine governmental record.

LSCS is a diverse community that provides equal opportunity in its academic programs in balancing the safety and wellbeing of all students.  Notwithstanding, LSCS shall not discriminate on the basis of age as LSCS is firmly committed to adhere to the letter and spirit of the Age Discrimination Act of 1975, its implementing regulations, the Student-Right-to-Know Act, the Campus Security Act and Clery Act, and the Family Education Rights and Privacy Act (FERPA).

Procedures may be developed in implementing the requirements of this Policy Section.

VI.A.1.05 - Readmission After Military Service

This section applies only to a student who withdraws from LSCS to perform active military service as a member of the United States Armed Forces or the Texas National Guard. This section does not apply to a student who withdraws from LSCS solely to perform one or more training exercises as a member of the Texas National Guard.

For any academic semester that begins after the date a student described above is released from active military service, but not later than the first anniversary of that date, LSCS shall readmit the student without requiring reapplication or charging a fee for readmission if the student is otherwise eligible to register for classes at LSCS.

Upon readmission of the student under this section, LSCS shall:

  1. provide the student a financial aid packet similar to the one for which the student was eligible prior to withdrawal for military service, so long as the student meets the current financial aid eligibility requirements and conditions for assistance; and
  2. allow the student the same academic status that the student had before the student's withdrawal for military service, including any course credit awarded to the student by LSCS.

VI.A.1.06 - Student Records

All LSCS students are afforded the following rights with respect to their education records in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA):

  1. the right to inspect and review their education records within forty-five (45) days of the day LSCS receives a written request for access;
  2. the right to request the amendment of his or her education records if the student believes the records to be inaccurate, misleading, or in violation of the student's rights of privacy;
  3. the right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent; and
  4. the right to file a complaint with the Family Policy Compliance Office, U.S. Department of Education, concerning alleged failures by LSCS to comply with the requirements of FERPA.

Release of information pertaining to a student's records must be authorized by the student, except where allowed by law and this policy. A student requesting access to his or her education records must provide proof of identity (photo identification which may include student ID card, driver's license, passport, etc.). Directory information refers to the following information collected by LSCS with respect to each student enrolled:

  1. name;
  2. address;
  3. enrollment status (full-time or part-time);
  4. LSCS e-mail addresses;
  5. local telephone number;
  6. date and place of birth;
  7. degrees, honors, and awards received;
  8. residency status;
  9. academic level;
  10. academic major;
  11. college;
  12. dates of attendance;
  13. participation in officially recognized activities and sports;
  14. photograph; and
  15. most recent educational institution attended.

Directory information may be released to an inquirer without the consent of the student, unless the student requests that such directory information not be disclosed by requesting such with the Office of Student Records and/or updating their privacy setting through MyLonestar.

Unless otherwise directed by the student, as stated in the preceeding paragraph, directory information is subject to sale to outside purchasers.

Personally identifiable information may not be released without the student's written consent, except under the following circumstances or to the individuals/organizations listed below:

  1. LSCS officials, including faculty or instructors, who have a legitimate educational interest in the information;
  2. Officials of other educational institutions in which the student seeks admission or intends to enroll provided that the student, upon request, receives a copy of the record that has been transferred and has an opportunity to challenge the content of the record;
  3. Authorized representatives of the U.S. including the comptroller general, the attorney general, the secretary of education, or state and local educational authorities who require access for the purpose of audit and evaluation of federal-or state-supported education programs or the enforcement of and compliance with legal requirements related to such programs; or
  4. Personnel involved with a student's application for, or receipt of, financial aid. Personally identifiable information from the education records of the student will only be disclosed for such purposes as:
    1. determining the eligibility of the student for financial aid;
    2. determining the amount of financial aid;
    3. determining the conditions that will be imposed regarding the financial aid; or
    4. enforcing the terms or conditions of financial aid.
  5. To accrediting organizations in order to carry out their accrediting functions.
  6. In connection with an emergency if the knowledge of such information is necessary to protect the health or safety of the student or others.
  7. To comply with a judicial order or lawfully issued subpoena, provided LSCS makes a reasonable effort to notify the student of the order or subpoena in advance of compliance.  Notification may be prohibited if LSCS receives a federal grand jury subpoena or any other subpoena which states that the student should not be notified.  The Ofice of the General Counsel shall be consulted prior to release of the record.
  8. To parents of a dependent student, as defined in Section 152 of the Internal Revenue Code of 1954.  The parents must provide a copy of their most recent federal income tax return establishing the student's dependency.
  9. To organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating or administering predictive tests, administering student aid programs and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and their parents by persons other than representatives of such organization and such information will be destroyed when no longer needed for the purpose for which it is conducted.

LSCS Policy Manual Section adopted by the Board of Trustees on May 1, 2014