Business Services Policy
LONE STAR COLLEGE SYSTEM DISTRICT
BOARD POLICY MANUAL
Fourth Edition
Section III - Business Services
Table of Contents
III.A. APPROPRIATIONS AND REVENUE SOURCES
III.A.1. Fiscal Philosophy
III.A.1.01 General Fiscal Philosophy
III.A.2. Resource Development
III.A.2.01 Role and Purpose
III.A.2.02 Authorization: External Funding
III.A.2.03 Grant Application
III.A.2.04 Authorized Signatures
III.A.3. Gifts
III.A.3.01 Philanthropic Gift
III.A.3.02 Gifts from Private Sources
III.A.4. Indirect Costs
III.A.4.01 Definition
III.A.4.02 Indirect Cost Rate
III.A.4.03 Charging Indirect Costs on Grants and Contracts
III.B. BUDGETING, ACCOUNTING, AND REPORTING
III.B.1. Annual Operating Budget
III.B.1.01 Annual Budget
III.B.1.02 Budget Planning
III.B.1.03 Budget Schedule
III.B.1.04 Budget Adoption
III.B.1.05 Budget Amendment
III.B.1.06 Budget Availability
III.B.1.07 Public Hearing
III.B.2. Financial Reports and Statement
III.B.2.01 Finance Reports and Statements
III.B.3. Payroll Procedures
III.B.3.01 Payroll Procedures
III.B.4. Salary Deductions and Reductions
III.B.4.01 Salary Deductions and Reductions
III.C.1. Debt Management
III.C.1.01 PurposeIII.C.1.02 Scope
III.C.1.03 Alternative Structures
III.C.1.04 Maturity Levels
III.C.1.05 Operating Fund Balance
III.C.1.06 College Fund Balance
III.C.2. Investment Management
III.C.2.01 Investment Management
III.C.2.02 Purpose
III.C.2.03 Strategy
III.C.2.04 General Fund
III.C.2.05 Restricted Fund
III.C.2.06 Capital Projects
III.C.2.07 Debt Service
III.C.2.08 Trust and Agency Fund
III.C.2.09 Prudent Person Rule
III.C.2.10 Downgrades
III.C.2.11 Delegation of Responsibility
III.C.2.12 Investment Officers
III.C.2.13 Capability of Investment Officers
III.C.2.14 Training
III.C.2.15 Ethics and Disclosure of Conflicts of Interest
III.C.2.16 Authorized Financial Dealers and Institutions
III.C.2.17 Annual Review
III.C.2.18 Authorized Investments
III.C.2.19 Collateralization
III.C.2.20 Authorized Collateral
III.C.2.21 Independent Third Party
III.C.2.22 Deliviery versus Payment
III.C.2.23 Competitive Bidding
III.C.2.24 Diversification
III.C.2.25 Monthly Reporting
III.C.2.26 Quarterly Reporting
III.C.2.27 Market Values
III.C.2.28 Compliance Audit
III.C.2.29 Annual Policy Review and Adoption
III.C.3. Depository of Funds
III.C.3.01 Collateralization of Funds
III.C.3.02 Optional Services
III.D. PURCHASING AND ACQUISITIONS
III.D.1. Purchasing Overview
III.D.1.01 Legal Responsibility of System for Debts
III.D.1.02 Forms of Purchase
III.D.1.03 Responsibilities of LSCS Employees
III.D.1.04 Conflict of Interest
III.D.1.05 Vendor Relations
III.D.1.06 Purchase Approval
III.D.1.07 Purchasing Procedures
III.D.2. Contracting
III.D.2.01 Definitions
III.D.2.02 Board Approval
III.D.2.03 Educational Agreements
III.D.2.04 Delegation of Authority
III.D.3. Purchasing and Professional Services
III.D.3.01 Authority
III.D.3.02 Definition
III.D.3.03 Scope of Service
III.D.3.04 Term of Service
III.D.4. Purchasing of Goods and Services
III.D.4.01 Purchasing Authority
III.D.4.02 Policy Applicability
III.D.4.03 Purchasing Objectives
III.D.4.04 Administrative Requirements
III.D.4.05 Departure from Policy
III.D.4.06 Contract Award Criteria
III.D.4.07 Long-Term Contracts
III.D.4.08 Bidding Requirements
III.D.4.09 Surety Bonds
III.D.4.10 Personal Purchases
III.D.4.11 Further Guidance
III.D.5. Petty Cash Purchases
III.D.5.01 Petty Cash Purchases
III.E.1. Naming of Facilities
III.E.1.01 Policy for Naming of Facilities
III.E.2. Facilities Maintenance
III.E.2.01 Repairs and Replacements of Facilities
III.E.2.02 Buildings and Grounds Maintenance
III.E.3. Use of Facilities
III.E.3.01 Facilities Renovation
III.F.1. Fixed Asset Objectives
III.F.1.01 Fixed Asset Management System
III.F.1.02 Authorized Fixed Asset Officer
III.F.2. Use of System-Owned Property (Other than Facilities)
III.F.2.01 Use of System-owned Property other than Facilities
III.F.3. Retirement, Sale, or Disposal of Property
III.F.3.01 Retirement, Sale, or Disposal of Property
III.F.4. Maintenance of Vehicles
III.F.4.01 Maintenance of Vehicles
III.G.1.01 Provision of Services
III.G.1.02 Sale of Services
III.H. AUDITING
III.H.1. External Audits
III.H.1.01 Independent Auditor
III.H.1.02 Scope of Services
III.H.1.03 Term of Service
III.H.1.04 Annual Audit Report Filing
III.H.2. Internal Audits
III.H.2.01 Internal Auditor
III.H.2.02 Mission
III.H.2.03 Purpose, Authority and Responsibility
III.H.3. Fraud
III.H.3.01 Fraud Prevention
III.H.3.02 Fraud Definition
III.H.3.03 Investigation Responsibilities
III.H.3.04 Non-Retaliation
III.H.3.05 Confidentiality
