Business Services Policy | III.A. Appropriations and Revenue Sources |

Business Services Policy

LONE STAR COLLEGE SYSTEM DISTRICT
BOARD POLICY MANUAL
Fourth Edition

Table of Contents: Section III - Business Services

III.A. APPROPRIATIONS AND REVENUE SOURCES

III.A.1. Fiscal Philosophy

III.A.1.01 General Fiscal Philosophy

III.A.2. Resource Development

III.A.2.01 Role and Purpose
III.A.2.02 Authorization: External Funding
III.A.2.03 Grant Application
III.A.2.04 Authorized Signatures

III.A.3. Gifts

III.A.3.01 Philanthropic Gift
III.A.3.02 Gifts from Private Sources

III.A.4. Indirect Costs

III.A.4.01 Definition
III.A.4.02 Indirect Cost Rate
III.A.4.03 Charging Indirect Costs on Grants and Contracts

III.B. BUDGETING, ACCOUNTING, AND REPORTING

III.B.1. Annual Operating Budget

III.B.1.01 Annual Budget
III.B.1.02 Budget Planning
III.B.1.03 Budget Schedule
III.B.1.04 Budget Adoption
III.B.1.05 Budget Amendment
III.B.1.06 Budget Availability
III.B.1.07 Public Hearing

III.B.2. Financial Reports and Statement

III.B.2.01 Finance Reports and Statements

III.B.3. Payroll Procedures

III.B.3.01 Payroll Procedures

III.B.4. Salary Deductions and Reductions

III.B.4.01 Salary Deductions and Reductions

III.C. CASH MANAGEMENT

III.C.1. Debt Management

III.C.1.01 Purpose
III.C.1.02 Scope
III.C.1.03 Alternative Structures
III.C.1.04 Maturity Levels
III.C.1.05 Operating Fund Balance
III.C.1.06 College Fund Balance

III.C.2. Investment Management

III.C.2.01 Investment Management
III.C.2.02 Purpose
III.C.2.03 Strategy
III.C.2.04 General Fund
III.C.2.05 Restricted Fund
III.C.2.06 Capital Projects
III.C.2.07 Debt Service
III.C.2.08 Trust and Agency Fund
III.C.2.09 Prudent Person Rule
III.C.2.10 Downgrades
III.C.2.11 Delegation of Responsibility
III.C.2.12 Investment Officers
III.C.2.13 Capability of Investment Officers
III.C.2.14 Training
III.C.2.15 Ethics and Disclosure of Conflicts of Interest
III.C.2.16 Authorized Financial Dealers and Institutions
III.C.2.17 Annual Review
III.C.2.18 Authorized Investments
III.C.2.19 Collateralization
III.C.2.20 Authorized Collateral
III.C.2.21 Independent Third Party
III.C.2.22 Deliviery versus Payment
III.C.2.23 Competitive Bidding
III.C.2.24 Diversification
III.C.2.25 Monthly Reporting
III.C.2.26 Quarterly Reporting
III.C.2.27 Market Values
III.C.2.28 Compliance Audit
III.C.2.29 Annual Policy Review and Adoption

III.C.3. Depository of Funds

III.C.3.01 Collateralization of Funds
III.C.3.02 Optional Services

III.D. PURCHASING AND ACQUISITIONS

III.D.1. Purchasing Overview

III.D.1.01 Legal Responsibility of System for Debts
III.D.1.02 Forms of Purchase
III.D.1.03 Responsibilities of LSCS Employees
III.D.1.04 Conflict of Interest
III.D.1.05 Vendor Relations
III.D.1.06 Purchase Approval
III.D.1.07 Purchasing Procedures

III.D.2. Contracting

III.D.2.01 Definitions
III.D.2.02 Board Approval
III.D.2.03 Educational Agreements
III.D.2.04 Delegation of Authority

III.D.3. Purchasing and Professional Services

III.D.3.01 Authority
III.D.3.02 Definition
III.D.3.03 Scope of Service
III.D.3.04 Term of Service

III.D.4. Purchasing of Goods and Services

III.D.4.01 Purchasing Authority
III.D.4.02 Policy Applicability
III.D.4.03 Purchasing Objectives
III.D.4.04 Administrative Requirements
III.D.4.05 Departure from Policy
III.D.4.06 Contract Award Criteria
III.D.4.07 Long-Term Contracts
III.D.4.08 Bidding Requirements
III.D.4.09 Surety Bonds
III.D.4.10 Personal Purchases
III.D.4.11 Further Guidance

III.D.5. Petty Cash Purchases

III.D.5.01 Petty Cash Purchases

III.E. FACILITIES

III.E.1. Naming of Facilities

III.E.1.01 Policy for Naming of Facilities

III.E.2. Facilities Maintenance

III.E.2.01 Repairs and Replacements of Facilities
III.E.2.02 Buildings and Grounds Maintenance

III.E.3. Use of Facilities

III.E.3.01 Facilities Renovation

III.F. FIXED ASSETS

III.F.1. Fixed Asset Objectives

III.F.1.01 Fixed Asset Management System
III.F.1.02 Authorized Fixed Asset Officer

III.F.2. Use of System-Owned Property (Other than Facilities)

III.F.2.01 Use of System-owned Property other than Facilities

III.F.3. Retirement, Sale, or Disposal of Property

III.F.3.01 Retirement, Sale, or Disposal of Property

III.F.4. Maintenance of Vehicles

III.F.4.01 Maintenance of Vehicles

III.G. AUXILIARY ENTERPRISES

III.G.1.01 Provision of Services
III.G.1.02 Sale of Services

III.H. AUDITING

III.H.1. External Audits

III.H.1.01 Independent Auditor
III.H.1.02 Scope of Services
III.H.1.03 Term of Service
III.H.1.04 Annual Audit Report Filing

III.H.2. Internal Audits

III.H.2.01 Internal Auditor
III.H.2.02 Mission
III.H.2.03 Purpose, Authority and Responsibility

III.H.3. Fraud

III.H.3.01 Fraud Prevention
III.H.3.02 Fraud Definition
III.H.3.03 Investigation Responsibilities
III.H.3.04 Non-Retaliation
III.H.3.05 Confidentiality