Satisfactory Academic Progress

Satisfactory Academic Progress (SAP) Requirements

Students must declare an academic program other than "undecided" and must be taking courses that apply to that degree or certificate. Student's failure to meet SAP will result in ineligibility for aid. Satisfactory Academic Progress (SAP) determines whether you qualify for financial aid. SAP will be measured on the three metrics required by federal regulations. Your SAP status is determined when you apply for financial aid and is based on all previous academic history. Once you receive aid, your academic progress is evaluated at the end of every semester.

Lone Star College System's (LSCS) policy is designed to encourage students to achieve their academic goals and graduate.

Download the Standards of Academic Progress (SAP) Policy 
Effective August 29, 2011
Meet all three Standards of Academic Progress to be eligible for Financial Aid
Cumulative Grade Point Average A student must maintain a 2.00 cumulative GPA to retain financial aid eligibility. GPA Calculator
Cumulative Completion Rate A student must successfully complete at least 67% of cumulative attempted hours.  
Maximum Time Frame

A student must complete the declared academic program within 150% of the published length of the program in credit hours to maintain aid eligibility.

 

 

Appeal Submission Deadlines

A student who is ineligible for financial aid for failure to meet the SAP requirements may file a SAP appeal. If approved, the student will be placed on "Appeal Approved (Probation)" and is aid eligible. All appeals must be submitted to the Financial Aid Office by the following deadlines:

  Appeal Appeal Committee
(Second Appeal)
Academic Plan
Fall Semester October 1 October 15 November 15
Spring Semester February 15 March 1 April 1
Summer Semester June 15 July 1 July 15

 

Satisfactory Academic Progress (SAP) Statuses

Satisfactory Academic Progress (SAP) Statuses
SAP Statuses Description Action
Meets SAP Student meets all SAP requirements; aid eligible None
Warning

Student did not meet one or more SAP requirements after a semester of Meeting SAP; aid eligible

None
Not Meet SAP/Failed SAP Student did not meet one or more of the SAP requirements; not aid eligible Submit SAP Appeal
Appeal Approved
(Probation)
SAP Appeal Approved; aid eligible Submit Academic Plan
Academic Plan 1 Student Submitted Academic Plan; aid eligible Follow Academic Plan Requirements
Academic Plan 2 Student received a plan Modification; aid eligible Follow Academic Plan Requirements
Appeal Denied SAP Appeal Denied; not aid eligible May submit a second appeal to the Appeal Committee
Ineligible Student did not submit an academic plan or did not follow the academic plan; not aid eligible None

 

Appeal Process

A student that is ineligible for financial aid for failure to meet the SAP requirements may file a SAP appeal. If approved, the student will be placed on "Appeal Approved (Probation)" and is aid eligible. Students must appeal their financial aid suspension through the myLoneStar Student Portal.

Appeal Documents

  1. SAP Form (Available in myLoneStar Student Portal)
  2. Supporting documentation of the mitigating or extenuating circumstances,
  3. Student statement explaining the reasons for not making satisfactory academic progress, and what has changed in the student's situation that will allow the student to demonstrate satisfactory academic progress at the next evaluation.
Extenuating Circumstance Supporting Documentation
Medical (personal or family illness) Timeframe of illness, relationship to person with illness (if applicable) medical documents, letter from doctor
Death of a family member Death certificate, obituary, program, funeral home certificate, letter from a family member (if not listed on the program, obituary, etc.)
Traumatic Event (assault, abuse, other personal violations) Supporting Documentation
Job Loss Proof of job loss; unemployment letter
Natural Disaster (Fire, hurricane, flood, tornado, earthquake, etc.) FEMA documents, insurance claim, statement from landlord
Military Deployment Military Orders, DD214
Car Accident Police report, insurance documents, dated photos
Legal Issues (divorce, separation, incarceration) Divorce decree, relevant court documents
Lack of college preparation Transcripts that show progress (if applicable)

 

Students who have reached maximum timeframe must also:

  • Submit a program acceptance letter if participating in the Occupational Therapy Assistant, Nursing, Respiratory Therapy Assistant, Physical Therapy, or Accounting programs.
    and
  • An academic plan signed by an Academic Advisor in the Advising Department of the campus that offers the program. The academic plan must outline the sequence and term in which courses must be taken and successfully completed to achieve satisfactory academic progress and be on track to graduate from the academic program.
  • Submit the academic plan with the appeal.

Students submitting a request for academic plan modification must also:

  • Submit a detailed letter describing the new extenuating circumstances.
  • Meet with an academic advisor on the campus where the degree plan is offered to revise the academic plan.
  • Submit the revised academic plan with the appeal.

Request for academic plan modification must be submitted to the Financial Aid office.



Academic Plan Requirements

Student must meet with an academic advisor on the campus in which the degree plan is offered to complete the academic plan.  The plan must be submitted to the Financial Aid Office by the submission dates listed above.

While on an academic plan, student must:

  • Maintain a 2.0 GPA each term.
  • Complete 75% of the courses attempted each term.
  • Have a 2.0 cumulative GPA at the 70% point of the degree plan.

Progress is reviewed by the Financial Aid Department at the end of each term. If at the end of the term, the student makes progress as stipulated in the academic plan, the student’s SAP status will remain “Academic Plan 1” until the student “Meets SAP” or fails to meet the requirements of the plan.

If not making progress as stipulated in the academic plan, the student’s status will change to “Failed SAP (Not Meet)” and does not have aid eligibility.

Students have one opportunity to request a plan modification during their academic career at LSCS.



Reinstatement of Financial Aid

A student that fails to meet the SAP requirements and is placed on "Not Meeting SAP", and may or may not have filed an appeal that was denied, will have financial aid eligibility reinstated when the student meets all three SAP standards.