The collection development guidelines of the Lone Star College (System) Libraries are designed for use as a planning and communication tool. These principles and guidelines should be followed in the selection of library materials in all formats. Although each library must determine the resources needed to support its community and curriculum, these guidelines foster consistency in the selection process. However, the guidelines may be interpreted as broadly as the situation demands.
The collection development guidelines provide a basis for the continual assessment, growth, and enrichment of the libraries’ collections in all pertinent formats in accordance with the mission of the System libraries. Within this context, these collections are developed to enhance the curriculum, promote scholarship, and supplement area library resources for students, businesses and the community. Each library will use these guidelines to formulate collection development procedures that reflect the needs of its unique patronage.
The guidelines will be reviewed and revised at least every three years. Any revisions or amendments will be subject to the approval of the Library Executive Council (LEC).
Responsibility for Selection of Resources
The reference librarians are responsible for the development of the collections to include all relevant formats. Final approval for all individual college selections rests with the individual college library director. Approval for joint purchases, including licensing fees, rests with LEC. Curricular needs are the primary consideration when selecting resources. General criteria for selection of materials are listed in Appendix A.
Librarians will encourage the active participation of faculty, administration, students, and community members in the selection process. These library users will be encouraged to recommend resources for purchase. However, in lieu of acquiring resources that do not meet the selection criteria, the libraries will make every effort to locate and borrow these resources through interlibrary loan (ILL).
The System libraries will participate in mutually beneficial resource sharing agreements within the system in order to expand the depth and breadth of all collections. Those colleges with joint-use agreements with the Harris County Public Library system will follow System guidelines with regard to the college acquisitions. Dialogue between both library systems is encouraged in order to ensure effective resources for all patrons. Opportunities for cooperative collection development agreements with members of affiliated consortia, or other agencies, will be considered when such arrangements support the mission statements of System libraries.
In the event that an objection to any library resource is expressed, the complainant may request that the item be reconsidered. The complainant will be asked to complete a Request for Reconsideration of Library Materials Form (Appendix C). The completed form will be reviewed by the library director in a timely manner. The director’s decision to retain or withdraw a challenged resource will be made with respect to the principles of intellectual freedom and in accordance with System selection policy. The complainant will be notified in writing of the director’s decision.
In compliance with the Americans with Disabilities Act, information resources will be acquired which satisfy the reasonable accommodations provision of the act and provide equal access to information sources. Librarians and faculty may request resources in different formats to meet the needs of those with diverse abilities. Assistive technology equipment and/or software are available on campus for students needing to adapt printed materials in order to use alternative formats.
Resources whose periodic updating or set fulfillment is important to the currency and completeness of collections will be purchased as continuations. Each title should be examined by a librarian or subjected to an extensive review process before it is ordered as a continuation. Final approval rests with the director of each campus library.
Resources missing from the collection, declared lost, or too damaged for further circulation are not automatically replaced. The same criteria for the selection of new materials will be used to justify the purchase of replacement materials.
Textbooks currently used for classes and consumable materials such as lab manuals and workbooks will not be purchased with library budgets. Donations from faculty, divisions or departments for reserve use are welcomed.
The libraries accept donations of monetary gifts and library resources. All gifts must be accompanied by a completed gift form signed by the donor. The director and/or reference librarians will work with donors of monetary gifts to select materials useful to the collection. The library accepts gift materials with the understanding that the librarians and library director reserve the right to determine appropriateness and placement in the collection. If adequate storage space and/or processing time are not available, the library director may decline the gifts. Libraries with joint-use agreements may follow the gift guidelines established in conjunction with the partner library. The Libraries Gifts and Donations form is in Appendix E.
In order to maintain a collection of optimal usefulness, librarians and faculty will engage in a continual evaluation of materials in all formats. Those materials that are no longer appropriate to the collection will be removed, with the final approval of the director. Weeded material may be offered to another System library and/or college department before being withdrawn. Criteria for withdrawal of materials are listed in Appendix D.